Junior Financial Accountant

We are looking for a Junior Financial Accountant to provide support to the financial department by managing daily accounting tasks. The ideal candidate will be well-versed in accounting principles and able to work comfortably with numbers and attention to detail.

Key Skills:

Procurement:

Check all documentation received from Internal Sales Team

Ensuring that EXN has strong purchasing power

Check information on SFO and Incident is correct (customer, end user, vendor, project, outlines, special instructions)

Check GP% on order and escalate to FM and RM if under 8%

Check inventory levels and decide if issue from stock or place PO

Prepare supplier purchase order

Email Purchase order to Vendor with via Procurement email

Follow up on all PO's until goods/licenses are received

Follow up for all support licenses/invoices from Vendors

Prepare weekly and monthly POS reports

Fill all document packs

CRA/Vendor Returns:

When notified of a CRA/RMA open relevant incident on Sage

Complete relevant documents and send to Vendor

Follow up on all CRA's for either credit note or replacement equipment

Send CRA credit note information to Creditors Accountant for processing

 Customer Invoicing:

Ensure accounts and contact details in Sage are accurate and updated regularly.

Raise and email invoices to clients promptly.

File all document packs systematically.

Update incidents with invoice numbers and process them according to the incident workflow.

Ensure accuracy in invoicing to reduce errors, disputes, and delays.

Process invoices on the same day as delivery.

Regularly follow up on open orders to ensure timely invoicing.

Credit Approval:

Adhere to company credit policies to minimize late payments and defaults.

Ensure effective payables management and credit risk reduction.

Onboarding of New Suppliers:

Collect and verify all required documents as per company policy.

Ensure proper filing of supplier documentation.

Accounts Payables:

Maintain a high level of accuracy in processing invoices and payments.

Ensure compliance with company policies, accounting standards, and regulations.

Record invoices in a timely manner.

Complete reconciliations before processing payments.

Contribute to effective cash flow management through optimized payment schedules.

Prepare payments and bank transfers.

Accounts Receivables:

Monitor outstanding invoices and follow up with clients for timely payments.

Assist in managing collections and credit control.

Monthly VAT & TDS Calculations and Filing:

Ensure monthly VAT and TDS returns are filed accurately and within deadlines.

General Accounting Duties:

Perform timely reconciliations of petty cash transactions

Assist with GP reports

Assist with marketing reports

Perform timely reconciliations of petty cash transactions.

Assist in month-end and year-end closing processes

Ensure compliance with internal financial controls and company policies

Support external and internal audit processes by preparing required documentation

Reconcile intercompany balances and ensure accuracy of intercompany transactions

Maintain fixed asset register and assist with depreciation calculations

Liaise with external parties (e.g., banks, auditors, suppliers) as needed

Experience:

Proven experience as a junior accountant

Excellent organizing abilitie

Great attention to detail

Excellent interpersonal skills.

Good with numbers and figures and an analytical acumen

Good understanding of accounting and financial reporting principles and practices

Education: 

Bachelor’s degree in accounting, Finance and or ACCA Level 1 or equivalent

2+ years full financial accounting experience

Excellent knowledge of MS Office and familiarity with relevant computer software Sage Evolution or similar