Fund Administrator

Under the direction of the reporting lines, the fund administrator is involved in the setting up and administration of various types of closed-end fund structures, investor on boarding and customer due diligence.

KEY RESPONSIBILITIES

• Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
• Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;
• Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Prepare capital calls / drawdown notices and having same approved by the Board / GP;
• Maintain drawdown trackers and updating share registers;
• Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
• Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Provide a high standard of customer service for existing and potential clients;
• Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact;
• Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
• Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients’ activities;
• Maintain accurate data for all client enquiries and regularly update personal workload;

• Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
• Document filing, update client information on relevant internal systems;
• Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings;
• Daily and effective input on RTG or any time management system;
• Attend client meetings with Manager as and when required;
• Ensure that necessary filings as per the Companies Act 2001, Securities Act 2005 and CIS Regulations 2008 are made within the prescribed deadline;
• Ensure compliance with internal systems, procedures and processes;
• Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required;
• Preparation of NAV;
• To track and provide guidance on the deliverables of the administrative assistant;
• Additional tasks that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

▪ Degree in Accounting/Finance or either ACCA/ICSA qualified or partly completed;
▪ 2 – 3 years of working experience in a similar position in a Management Company;
▪ Relevant hands-on experience on Closed End Funds;
• Comprehensive knowledge and understanding of;
o Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
o Company Secretarial duties and Board matters;
o Corporate and Trust Administration Functions, Compliance and Good Governance principles;
• An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

SKILLS

▪ Good analytical and problem solving skills;
▪ Good Knowledge of legal & regulatory framework, finance principles and reporting;
▪ Proficient in Ms. Excel, Word, PowerPoint & Outlook;
▪ Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;
▪ Strong organizational and multi-tasking skills;
▪ Ability to work in a fast moving, demanding, high-pressure environment;
▪ A high level of accuracy and attention to detail;
▪ Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
▪ Ability to maintain high level of confidentiality;
▪ Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.
▪ Is autonomous, self-disciplined and can productively work remotely;
▪ Can operate in a fast moving, demanding and high-pressure environment.