Corporate Transport Coordinator

Responsible for scheduling and coordinating transport for office staff and executives. Ensures timely, safe travel, vehicle maintenance, and compliance. Liaises with drivers and vendors, manages records, and supports transportation budgeting and reporting.

Primary Objective:

To coordinate and manage the transportation of office personnel efficiently and professionally, ensuring timely pick-up and drop-off while optimizing the use of company vehicles or hired transport services.

Key Responsibilities:

1. Daily Transport Scheduling

• Prepare daily or weekly transport schedules for office staff and executives.

• Coordinate pick-up and drop-off timings according to work hours, meetings, or events.

• Adjust routes and schedules based on last-minute changes or urgent requirements.

2. Vehicle and Driver Coordination

• Assign drivers and vehicles for staff transport based on availability and location.

• Ensure drivers are briefed on routes, passenger lists, and timing.

• Monitor driver performance and punctuality.

3. Communication & Support

• Act as the contact point for staff transport-related queries.

• Provide real-time support for delays, route changes, or emergencies.

• Communicate with staff regarding updates or changes in transport arrangements.

4. Fleet & Vendor Management

• Ensure all vehicles (owned or outsourced) are well-maintained, clean, and roadworthy.

• Coordinate with third-party transport providers if company vehicles are outsourced.

• Keep track of fuel usage, vehicle servicing, and repair schedules.

5. Record Keeping & Reporting

• Maintain records of transport usage, driver logs, vehicle mileage, and fuel expenses.

• Generate reports on efficiency, usage trends, or cost analysis.

• Assist HR/admin with transport-related cost budgeting and planning.

6. Compliance & Safety

• Ensure that all transportation activities comply with company policies and local transport regulations.

• Implement safety protocols for passengers and drivers.

• Manage insurance and registration renewals for company vehicles.

Required Skills:

• Strong organizational and time management skills.

• Effective communication and interpersonal skills.

• Familiarity with GPS tracking, transport management, or scheduling software.

• Ability to handle last-minute changes and work under pressure.

• Professionalism and discretion (especially when dealing with senior executives).

Work Environment:

• Typically office-based but requires regular communication with drivers on the ground.

• May involve early morning or late evening shifts depending on transport schedules.