Business Admin Support

The Business Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.

Our sister company BLC Robert and Associates Ltd is looking for a Business Admin Support. The Business Admin Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.

Main Tasks and Responsibilities

• Monitor, organize & maintain the Agenda/diary of Partners/Seniors;

• Provide administrative / secretarial support to Teams as & when required;

• Organize overseas trips, make relevant bookings and prepare agendas for Partners and teams;

• Prepare reports, memos as & when required;

• Work out mailings upon instructions;

• Follow up on emails and doing the relevant follow up with relevant parties;

• Draft, transcribe and edit letters and any other documents as required;

• Handle telephone calls and relay messages in a clear & proper manner;

• Maintain files & records as and when required;

• Attend meetings & taking minutes upon request;

• General administrative support: Filing, Binding, Scanning, faxing copies etc.;

• Assist & replace at the reception as & when required- taking & directing calls & messages & internal dispatch;

• Providing RTG training to newcomers;

• Maintaining billing list & Prepare invoices for Partners/ teams on a monthly basis;

• Coordinates with relevant parties to collect and review necessary information for timely submission to appropriate legal directories as part of the Legal Awards and Rankings process;

• Coordinates submissions for legal directories;

• Collaborates with teams to assist in preparing profiles to be included in pitches;

• Coordinates the update of firm/lawyers’ profiles and marketing materials including by reference to recent transactions submitted to legal registries;

• Uses social media (including MailChimp) to publish content that promotes the brand image of the firm and disseminates relevant information to the target market;

• Provide secretarial/administrative support to the BD team;

• Assist on any projects organised by the firm as and when required;

• Monitors the housekeeping of files and manage the archiving of relevant files;

• Any other cognate duties.

Requirements
▪ At least 2 years’ experience in secretarial and administrative duties.

▪ Diploma /certificate in Secretarial studies.