Admin Assistant (Engineering)

The Administrative Assistant supports the engineering team by managing schedules, coordinating tasks, and maintaining clear communication. Responsibilities include tracking progress, organizing documents, and assisting with planning to ensure projects run smoothly and on time.

You will be accountable for:

• General admin of the engineering department

• Following up jobs status

• Ordering for the department

• Keeping health and safety records up to date

• Being point of contact for the department and other departments

Your key responsibilities & Contribution will be:

• Keeping track of jobs logged in the department and following up when jobs overrun

• Raise purchase orders for departmental requests

• Receive goods into the ordering system and keep track of outstanding orders and follow up where needed

• To keep track of room PRP painters and prioritise rooms with housekeeping

• Keep track of POMEC spend

• Communicate to other departments works ongoing in the hotel

• To keep health and safety paper work in order

• Book in contractor works and communicate to hotel

• Communicate any delays due to any unforeseen problems in a timely manner so expectations can be managed

• To get quotes from suppliers for equipment needed for the department

• Be point of contact for service partners for servicing and repair work What you will need to do in this role:

Essential:

• Proficient with Microsoft office

• Knowledge with ordering systems

• Excellent organisational skills

• Excellent communication skills, both verbal and written with the ability to communicate effectively with people of all levels

• Enthusiastic and positive personality with the ability to build trusting relationships

• Ability to multi task and problem solve in a fast paced environment • Keen eye for detail • Strong problem solving skills

• Proven organisational skills. Work well on your own. Able to set and meet deadlines with quality results.

Please note that we believe in flexibility and multi-skilling, and you may be asked to do different tasks from time to time to enable us to meet the needs of our guests and colleagues.