Accounts Clerk

We are seeking a detail-oriented and reliable Accounts Clerk to manage and record financial transactions, ensuring accuracy, compliance with accounting standards, and smooth day-to-day accounting operations.

We are seeking a detail-oriented and reliable Accounts Clerk to manage and record financial transactions, ensuring accuracy, compliance with accounting standards, and smooth day-to-day accounting operations. The role supports the accounting department across bookkeeping, invoicing, reconciliations, budgeting support, and stock control.

Key Responsibilities

1. Financial Record Keeping & Bookkeeping

• Maintain accurate and up-to-date records of all financial transactions, including income, expenses, accounts payable, and accounts receivable.
• Ensure all entries comply with accounting standards, company policies, and legal requirements.
• Update, maintain, and reconcile financial ledgers and reports.
• Enter financial data into accounting software accurately and in a timely manner.
• Organize and file accounting documents and reports.

2. Invoicing, Billing & Payments

• Prepare, process, and issue sales invoices, PO receipts, bills, and other financial documents accurately and promptly.
• Maintain accurate client sales invoices in the accounting system for timely billing and revenue recognition.
• Follow up on outstanding payments and manage collections.
• Process supplier payments in accordance with company policies, ensuring proper authorization and documentation.

3. Bank Reconciliation

• Reconcile bank statements with internal financial records as required.
• Investigate and resolve discrepancies in a timely manner.
• Maintain accurate and reconciled bank transaction listings in the accounting system (e.g. Sage).

4. Expense & Stock Management

• Review and process staff expense claims, ensuring proper documentation and authorization.
• Monitor organizational expenditure to ensure compliance with approved budgets.
• Maintain accurate electronic and physical stock records.
• Perform periodic stock-taking and reconcile discrepancies.
• Coordinate with showroom and warehouse teams to ensure timely order fulfillment and adequate inventory levels.

5. Liaison, Administration & Other Duties

• Handle customer and supplier inquiries professionally and efficiently.
• Work closely with internal departments to ensure smooth financial operations.
• Provide clerical and administrative support to the accounting department.
• Assist with tenders, promotional events, clearance sales, and customer engagement activities as required.
• Perform ad hoc duties as assigned.
• May be required to travel or relocate to different company locations when necessary.

Qualifications & Experience

• Minimum HSC with Accounting; Bachelor’s degree in Accounting, Finance, or related field preferred.
• ACCA Level 1 (completed or in progress) or equivalent is an advantage.
• 2+ years’ experience as Accounts Clerk OR in a similar role.
• Knowledge of accounting standards and financial regulations.
• Experience with accounting software such as Sage 200.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Key Skills & Competencies

• Strong bookkeeping and general accounting knowledge (AP/AR, reconciliation).
• High level of accuracy and attention to detail.
• Good analytical and numerical skills.
• Ability to manage multiple tasks, meet tight deadlines, and work under pressure.
• Strong verbal and written communication skills.
• Ability to engage and build rapport with customers and suppliers.
• Ethical approach to work and safeguarding financial data.
• Team player with a proactive mindset.

Immediate availability is preferred.