ACCOUNTS OFFICER

Essenze Ltd is recruiting an Accounts Officer who will be responsible for managing and recording financial transactions within the organization, ensuring accuracy and compliance with financial regulations. This role involves a variety of tasks that support the accounting department's operations.

Job Description – Accounts Officer

Essenze Ltd is recruiting an Accounts Officer who will be responsible for managing and recording financial transactions within the organization, ensuring accuracy and compliance with financial regulations. This role involves a variety of tasks that support the accounting department's operations.

Key Responsibilities:

This role includes, but is not limited to:

1. Financial Record Keeping:
• Maintain accurate records of all financial transactions, bookkeeping including income, expenses, accounts payable, and accounts receivable.
• Ensure that all entries are recorded in accordance with accounting standards and company policies.
• Update and reconcile financial ledgers and reports.
2. Invoicing and Billing:
• Prepare and process invoices, PO receipts, bills and other financial documents accurately and promptly.
• Accurately input and maintain client sales invoices in the accounting system, ensuring all details are correct and properly documented for timely billing and revenue recognition.
• Follow up on outstanding payments and manage collections.
• Assist in processing and issuing supplier payments in accordance with company policies, ensuring accuracy, proper documentation, and timely disbursement.
• Ensure proper documentation of all financial transactions.
3. Budgeting and Forecasting:
• Assist in the preparation of annual budgets, expense reports and financial forecasts.
• Monitor budget performance and highlight variances between actual and budgeted figures.
4. Bank Reconciliation:
• Reconcile company bank statements with internal financial records as and when required.
• Investigate discrepancies and ensure timely resolution.
• Accurately input and maintain bank transaction listings in Sage, ensuring all entries are up-to-date, reconciled, and properly documented.
5. Expense Management:
• Monitor and manage the organization’s expenditures, ensuring they are within the approved budget.
• Review and process expense claims, ensuring proper authorization and documentation.

6. Liaison and Communication:
• Handle customer/supplier inquiries, complaints and feedback in a professional and efficient manner.
• Participate in events organized by the company, such as clearance sales, promotional campaigns, and customer engagement activities, as and when required.
• Assist in the preparation and participation of tenders, including document compilation, submission, and coordination with relevant departments, as and when required.
• Work closely with other departments to ensure smooth financial operations.
• Provide financial advice to management and support decision-making processes.
• Provide clerical support to the accounting department, including filing data entry, responding to financial inquiries from internal and external stakeholders.
• Perform ad hoc duties as may be required.

1. 7.     Stock Management

• Ensure accuracy of stock records, electronically & physical stock.
• Perform periodic stock-taking and reconcile discrepancies.
• Collaborate with the Showroom/Warehouse Representatives to ensure that customer orders are fulfilled efficiently and on time and all customer concerns are addressed promptly.
• Maintain proper inventory levels and ensure stock availability.

Qualifications and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Professional qualifications such as ACCA Leve 1, or equivalent (preferred).
• 2+ years of experience in a similar role.
• Strong knowledge of accounting standards and financial regulations.
• Experience in using accounting software (e.g. SAGE 200) is a plus.
• Proficiency in and MS Office (Word, Excel, Outlook) is preferred.

Key Skills and Competencies:

• Familiarity with general accounting practices, including accounts payable/receivable, reconciliation, and payroll management.
• Precision in financial record-keeping and reporting.
• Ability to analyze financial data, identify trends, and interpret the implications.
• Ability to prioritize and manage multiple tasks within deadlines.
• Proactively identify and address discrepancies or financial issues.
• Strong verbal and written communication for reporting and liaising with internal teams and external parties.
• Adherence to ethical practices and safeguarding financial data.
• Ability to engage and build rapport with customers.
• Good team player.

• May be required to travel or relocate to different company locations as needed.
• Immediate availability preferred.