Receptionist cum Administrative Assistant

We are seeking a professional and organized Receptionist cum Administrative Assistant to manage our front desk and provide essential administrative support across departments.

Job Summary:

We are seeking a professional and organized Receptionist cum Administrative Assistant to manage our front desk and provide essential administrative support across departments. This role requires excellent communication skills, strong organizational abilities, and a positive, proactive attitude. The ideal candidate will ensure smooth day-to-day operations while maintaining a welcoming environment for visitors and staff.

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors, clients, and vendors in a professional manner.
• Answer, screen, and forward incoming phone calls promptly and efficiently via PABX.
• Maintain a tidy and presentable reception area.
• Manage visitor logs, drivers’ logbook and ensure security protocols are followed.
• Receive, sort, and distribute incoming mail and deliveries.
• Handle outgoing mail and courier services.

Administrative Support:

• Assist in preparing documents, reports, memos, and correspondence.
• Maintain and update company records, files, and databases (digital and paper-based).
• Schedule meetings, appointments, bookings and conference rooms.
• Coordinate travel arrangements and accommodations when needed.
• Support the HR/Finance/Admin departments with clerical tasks.
• Assist in organizing company events, meetings, or training sessions.
• Perform any other related duties as assigned.

Qualifications & Skills:

• Minimum SC/HSC.
• Proven experience as a receptionist, customer service, administrative assistant, or similar role.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong multitasking and time-management abilities.
• Professional appearance and demeanour.
• Discretion and confidentiality are essential.
• Ability to work independently and under minimal supervision.
• Ability to handle difficult clients/customers with professionalism.
• Self-motivated with a proactive approach.