Receptionist & Admin Assistant

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Rogers Capital Technology Services Ltd is searching for a Receptionist & Admin Assistant to work in his Managed Connectivity department to provide efficient and effective service at the reception for visitors and staff. 

Skills required

• Higher School Certificate / Diploma Good communication skills (Both English & French - Oral and Written) Pleasant personality, self-motivated and dynamic.
• Well conversant with Microsoft Office Tools Good planning, analytical and interpersonal skills.
• Strong organizational skills with the ability to multi-task and to take initiative.
• Ability to maintain records and prepare reports.
• Ability to perform efficiently with minimum supervision and within deadline.

Duties

• Welcome visitors and staff by greeting them.
• Maintain security by following procedures.
• Monitor visitors' logbook.
• issue visitors' badges.
• Respond efficiently to telephone enquiries, both from internal and external customers, ensuring that calls are re-directed if necessary, and responding to enquiries in a prompt and polite manner.
• Assist the head of department, managers and staff for coordinating and planning their overseas travels.
• Maintain safe and clean reception area by complying with procedures, rules, and regulations.
• Provide excellent customer service Assist staff and management on meeting room reservations when requested.
• Assist staff and management on transport reservation requests.
• Open, acknowledge and record the receipt and dispatch of correspondences.
• Plan daily dispatch with messengers and efficient dispatch book maintenance.
• Manage and order monthly office supplies (Stationery, kitchen supplies & accessories, etc…) .
• Supervise the messengers on daily operations.
• Foster and maintain good working relations with all other departments, internal and external customers, suppliers and employees in the Rogers sectors.
• Processing purchase orders Issuing sales transaction invoices .
• Supporting the sales department with other administrative tasks, if requested.
• Any other cognate duties in line with your capabilities
• Be committed to excellence and promoting efficiency by setting personal example of our corporate values:- Agility, Pioneering and Excellence.