Receptionist

The person is the first point of contact for clients, visitors, and vendors, and their role is crucial in creating a positive first impression. This role includes a combination of administrative and customer service duties.

The receptionist will manages the front desk of our organization.

The person is the first point of contact for clients, visitors, and vendors, and their role is crucial in creating a positive first impression. This role includes a combination of administrative and customer service duties.

Key Responsibilities:

• Providing a warm and professional welcome to all who enter the office.
• Answering, screening, and forwarding incoming calls, and taking messages as needed.
• Performing various tasks such as filing, photocopying, transcribing, and faxing.
• Receiving, sorting, and distributing daily mail and packages.
• Ensuring the front desk and waiting area are tidy and presentable.
• Updating calendars, scheduling appointments, and arranging meetings.
• Maintaining security by following procedures, controlling access, and issuing visitor badges.
• Monitoring office supply stock and placing orders when necessary.

Key Skills and Qualifications:

• Both written and verbal communication are essential for interacting with a wide range of people.
• A friendly and helpful demeanor is critical for this client-facing role.
• The ability to manage multiple tasks, prioritize, and maintain accurate records.
• Knowledge of standard office equipment (printers, fax machines) and software (Microsoft Office Suite) is typically required.
• Representing the company in a positive and professional manner.
• The ability to handle issues and unexpected situations effectively.
• Handling sensitive information with professionalism and care.

Working conditions:

• Location: Jin Fei, Riche Terre (Transportation provided on pick up points)
• Working days/hours: Monday to Friday 08:30 to 17:00 Saturdays 08:30 to 13:00
• A corporate working environment.