Receptionist

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Main Duties:

• Answer telephone, screen and direct calls; 
• Take and relay messages;
• Provide information to callers;
• Greet persons entering organization;
• Direct persons to correct destination;
• Deal with queries from the public and customers;
• Ensure knowledge of staff movements in and out of organization;
• Book taxi for client and staff upon request;
• Monitor visitor access and maintain security awareness;
• Provide general administrative and clerical support;
• Prepare correspondence and documents;
• Schedule appointments and interview;
• Maintain appointment diary either manually or electronically;
• Organize conference and meeting room bookings;
• Co-ordinate meetings and organize catering;
• Control inventory relevant to reception area;
• Control inventory of stationaries and commodities;
• Tidy and maintain the reception area and boardrooms;
• Looking for quotations from suppliers and prepare purchase orders;
• Organise interviews with candidates and prepare interview pack;
• Co-ordinate and plan business trips;
• Perform any other cognate duties as requested by reporting line.