Payroll Operations Specialist – ER Agri Limited

ER Agri Limited is looking for a dynamic and experienced Payroll Operations Specialist to join our team within the Agri cluster.

Duties & Responsibilities:

• Maintain employee and standard payroll data in the payroll system, including approved changes for each pay run
• Process daily payroll entries after verifying documentation from Operations Officers and Payroll & Administrative Officers
• Process computerized payroll and support payroll quality control activities
• Ensure employee pay is calculated correctly and paid accurately and on time
• Verify all payments, including bonuses, through parallel checks for specific worker categories
• Distribute required payroll documentation to operations teams (e.g. annual wage returns)
• Assist with calculating and maintaining employee leave entitlement data
• Handle employee enquiries related to remuneration and payroll matters
• Maintain up‑to‑date personnel and payroll records
• Ensure confidentiality of all sensitive payroll and employee information
• Prepare ad‑hoc payroll reports, queries, and conduct audits to ensure data integrity
• Review payroll accounting practices and recommend improvements
• Establish and maintain payroll work assignments and processing schedules
• Support the preparation and implementation of new payroll systems for ER Agri
• Assist with ad‑hoc projects as assigned from time to time
• Prepare Onboarding documents, including drafting employee contracts, and create and maintain accurate employee personnel files.
• Act as the first point of contact for employees, addressing work and personal issues, and ensuring a positive working environment.                                                 
• Assist in managing disciplinary matters and handling employee grievances in coordination with Senior People Operations Specialist.                                   
• Assist with the implementation and monitoring of health and safety activities, ensuring compliance with relevant laws and company standards.                               
• Organise and ensure that Health & Safety meetings are conducted every two months. Update committee members, prepare meeting minutes, and ensure minutes are sent within a timeframe in compliance with legal requirements. Assist in follow up meetings with operation team.                                           
• Organise and coordinate employee welfare activities, including birthday celebrations, team-building events, recognition ceremonies, and end-of-year parties.                  
• Support people operations initiatives to keep employees engaged, including regular communication, internal newsletters, and employee feedback mechanisms.
• Prepare monthly and quarterly dashboards for headcount, recruitment, training, and absenteeism.                                                
• Support in people operations data collection for salary surveys, group projects, and strategic initiatives.                                                     
• Promote participation in Group activities (team building, corporate social responsibility projects).                                                     
• Assist the Senior People Operations Specialist in preparing documents and reports for cluster-wide people operations meetings and management steering committees.                                                                                                                

Profile & Experience:

• Higher School Certificate with a diploma/degree in Administration.
• Minimum 3 years of experience in a payroll and/or accounting position will constitute an advantage.
• Dynamic, motivated with excellent administration skills coupled with a high level of integrity.
• Able to effectively handle multiple priorities, organise workload and meet deadlines.
• Must have excellent communication skills in French and English (written and oral).
• Maximum attention to detail, analytical thinking, and presentation skills.
• Ability to provide, present, and interpret data clearly and precisely.
• Solid organization skills, including multi-tasking and time-management.
• Self-motivated with ability to work effectively both independently and in a team-based environment.
• Any equivalent combination of education and experience.

Working Hours: Monday - Friday: 07:00 - 16:00 & Saturday 07:00 - 12:00 (During crop season from July to December)