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Junior Specialist - Project Administration

Coordinate and support projects by managing tasks, documentation, and communication across teams.

Departmental Objective

To create and implement a project administration process, project plan and project system across all departments.

Primary Job Purpose

To assist in the monitoring, controlling, tracking and communication of a project's performance.

Job Specific Duties and Responsibilities

Analyse, review & document the requirements of a project throughout its lifecycle
Establishing clear project plans templates for each project
Coordinating with stakeholders frequently for updates on project status
Effective communication with all stakeholders to ensure project success
Informing stakeholders about abnormalities or variance in advance
Update and maintain project/financial reporting tools and/or computer software systems and filing systems
Frequently update Line Manager of responsibilities
Create study specific agreements, service requests or contracts per request from Senior Project Administrator or Line Manager
Distribute, track, and file all agreements generated and authorized
Perform duties according to the Standard Operating Procedures (SOPs)
Perform duties to comply with the relevant study agreements
Perform additional tasks and activities as delegated and allocated by the Line Manager or designee

Qualification, Training and Experience Requirements

Specific Job Knowledge, Skills, and Behaviours: General Competencies

Knowledge and Skill - A consistent demonstration and application of required levels of job competency and skill. Continuous development in line with job requirements
Service and Customer Focus - Using skills and expertise to effectively deliver high quality service, helping others to achieve their goals
Communication - Communicating clearly and concisely (verbal, non-verbal and written) in understandable and relevant manner to all stakeholders to ensure productive working relationships
Teamwork - Actively participate and encourage team work to achieve shared outcomes and aims
Delivering quality work within the required timelines - Contribute to high quality service delivery with attention to detail and required specifications consistent with the company's values and strategies within set timelines

Physical Requirements

Work Environment

The employee is required to: work in an office/laboratory/field study environment and be available for work during normal work hours as well as after-hours according to pre-arranged departmental schedules that may require evening, weekend, and public holiday work

Compliance Requirements

Perform duties according to company quality accreditation status (e.g., GLP/GCP as is relevant), Standard Operating Procedures (SOPs), Work Instructions (WIs) and in line with the relevant study protocols or study plans
Perform duties to comply with legislation regulations, standards, and system requirements
Observe occupational health and safety regulations
Identify, record and report incidents, maintenance faults and issues impacting animal health, biosafety, injuries, and other relevant company operations
Work outcomes and behaviour should be in accordance with company and departmental standards as well as values and ethics. Continuous evaluation and/or testing will be used to determine compliance thereto
Meet continuous professional development requirements, if relevant, inclusive of registration and points requirements with the relevant council, institutions, etcetera
Continuous training, development and supervision are mandatory to comply with company policies, procedures, and guidelines and job role standards

Bolt Talent Solutions (Pty) Ltd