HR & Admin Assistant

The role provides essential support in HR administration, office coordination, data management, compliance, and employee services.

Key Responsibilities

• Maintain and update accurate employee records and HR databases.
• Support recruitment activities: job postings, interview scheduling, onboarding coordination.
• Assist with payroll preparation (attendance, leave & overtime consolidation).
• Manage training administration, HRDC/MQA submissions, and HR documentation.
• Respond to routine employee queries on HR policies and procedures.
• Support HR audits, reporting, compliance initiatives, and HR mailbox management.
• Assist in organising employee engagement activities and internal events.
• Prepare official correspondence, confidential documents, and reports.
• Act as liaison between HR, other departments, and external service providers.
• Manage administrative documentation, filing, scanning, printing, and corporate gifts/uniforms.
• Handle incoming/outgoing correspondence, deliveries, and general office coordination.
• Support Safety & Health administrative activities.
• Maintain and update internal databases and administrative records.
• Prepare HR and admin reports, presentations, and documentation.
• Support HR metrics reporting and policy/procedure updates.
• Ensure HR and administrative processes comply with internal procedures and statutory requirements.
• Maintain strict confidentiality of HR and sensitive employee information.
• Assist in compliance and administrative governance activities.

Qualifications & Experience

Technical Skills

Behavioural Competencies