Fund / Corporate Administrators (All levels)

Fund and Corporate Administrators required. If you are looking for an exciting new challenge, we encourage you to apply for this position.

Key Responsibilities

• Perform corporate secretarial duties, prepare meetings, draft minutes/resolutions, and conduct periodic regulatory risk reviews.
• Handle a portfolio of clients, acting as their primary point of contact.
• Ensure timely and efficient execution of all client transactions.
• Conduct closings for closed-end funds, admit investors, and perform customer due diligence.
• Prepare capital calls/drawdown notices and secure Board/GP approval.
• Maintain drawdown trackers and ensure share registers are updated.
• Prepare and review written resolutions for transactions, including investments, restructuring, and disposals.
• Prepare and review Board packs, arrange and attend Board meetings, and follow up on arising matters and prepare resolutions.
• Prepare, process, and review monthly and ad-hoc payment instructions both manually and via internet banking.
• Assist the accounting team with finalizing and filing annual audited financial statements.
• Address client queries promptly, maintaining high service standards.
• Maintain complete and organized client files, both physical and digital.
• Ensure information is uploaded and updated in internal systems.
• Ensure necessary filings as per the legal and regulatory framework are completed within deadlines.
• Ensure compliance with internal systems, procedures, and processes.
• Undertake other relevant tasks as required by the role and business needs.

Qualifications

• Degree in Law & Management, Accounting, or currently pursuing ACCA/ICSA.

Experience Required

• Minimum 2-4 years in a similar role within a management company.
• Strong understanding of legal and regulatory frameworks relevant to fund administration.
• Analytical mindset with problem-solving abilities.
• Proficiency in MS Excel, Word, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking capabilities.
• Ability to thrive in a fast-paced, high-pressure environment.
• High level of accuracy and attention to detail.