Under the direction of the General Manager within the limits of established hotel policies & procedures, directs all aspects of secretarial work in the hotel, maintains the executive office and all matters relating to executive administration in a confidential and professional manner.
- Work directly with the General Manager with the day-to-day administrative tasks
- Maintains the utmost confidentiality and discretion when handling business affairs
- Maintain the General Manager’s agenda and assist in planning appointments, board meetings, conferences etc.
- Cooperates, coordinates and communicates with Department Heads and others as appropriate
- Arrange & attends meetings
- Taking minutes of Department Heads, Executive Committee meeting and others as directed by the General Manager
- Follows up on agreements / contracts renewals in coordination with legal advisors from the Head Office.
- Day-to-day secretarial work to include typing, filing, emails and telephone
- Manages electronic calendar, make appointments and schedule meetings
- Distribution of memos, letters and other information
- Arranging internal and external appointments
- Translating incoming letters, documents, articles as and when required
- Storing and keeping all confidential information
- Follow up on projects with the General Manager
- Preparing monthly operational results for meetings
- Liaising & collaborating with the Head Office
- Understand the responsibilities of other sections and departments and co-operate with them.
- Reports directly to and communicates with the General Manager on all administrative matters
- Performs other related duties/projects as assigned by the GM
We are looking for a person with below values:-
Commitment, Cohesion, Contribution and Confidentiality
SKILLS & COMPETENCE REQUIRED
Min BSC or Master’s Degree in business administration from a recognized institution or an equivalent qualification
Proven experience as Executive Secretary to the GM or Director and/or similar administrative role
Proficient in MS Office
Excellent communication skills English and French written and spoken
Excellent organizational and time-management skills
Salary Package negotiable according to the years of experience and qualifications.