Customer Relations & Executive Assistant

We’re looking for a proactive Customer Relations & Executive Assistant to support our Director in daily operations, client coordination, and compliance. Join a dynamic team and grow in a supportive, fast-paced environment.

About Us

We are a management company providing a comprehensive range of corporate, administrative, and fiduciary services to both corporate and individual clients. Our dedicated team ensures the highest standards of professionalism, confidentiality, and service excellence in every engagement.

Key Responsibilities

• Assist the Director with the daily operations and administrative management of the company.
• Support the processing of transactions or requests from clients.
• Handle the opening and maintenance of bank accounts for corporate and individual clients.
• Prepare and file statutory and regulatory documents with relevant authorities.
• Respond to queries from banks, regulators, and clients in a timely and professional manner.
• Manage company formations, business registrations, and license applications.
• Maintain accurate company records, including registers of members, directors, charges, and minutes.
• Coordinate board and client meetings, including the preparation of agendas, notices, and minutes.
• Draft and file board resolutions and ensure compliance with statutory obligations.
• Collect, verify, and maintain client identification and KYC documentation in line with AML/CFT requirements.
• Regularly update client records and ensure ongoing compliance with regulatory obligations.
• Administer a portfolio of corporate and individual clients, acting as a primary contact and ensuring high service standards.
• Prepare periodic reports and assist with other administrative duties as assigned by the Director.

Requirements

• A degree in Law, Management, Finance, or a related field.
• At least 3 years of experience in corporate administration or within a management company environment.
• Knowledge of company formation, statutory filings, compliance, and banking procedures.
• High level of discretion, integrity, and confidentiality when handling client matters.
• Excellent communication, organizational, and interpersonal skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proficiency in MS Office and familiarity with regulatory filing systems.

What We Offer

• A professional and supportive working environment.
• Team spirit and opportunities for growth within the company.
• Good work-life balance and flexible working arrangements.
• Medical insurance and pension plan.
• Salary commensurate with experience and qualifications.