Accounts Officer

The Accounts Officer supports the finance team by handling daily accounting activities for client and/or supplier accounts. The role ensures accurate and timely transaction processing, supports month-end closing, and maintains strong internal controls and compliance.

A description of your main scope of services, however not exhaustive, is detailed below:

 1.      Accounts Receivable

• Perform verification on client invoices and ensure accuracy.
• Reconcile customer accounts and resolve billing discrepancies.
• Monitor outstanding debts and follow up on payments.
• Process receipts, allocate payments, and update ledgers.
• Maintain up-to-date records of credit notes, adjustments, and receipts.
• Prepare AR ageing reports and support credit control activities.

 2.      Hire Purchase Management

• Timely Review of CIM database.
• Prepare all documents and dispatched to CIM.
• Review and processing of remittance.

 3.      Accounts Payable (Supplier Accounts)

• Verify supplier invoices, match with purchase orders and delivery notes.
• Ensure approval on invoices prior to processing of payment.
• Process supplier payments (cheques, bank transfers, Internet Banking).
• Reconcile supplier statements and resolve issues/discrepancies.
• Maintain AP ledger, ensuring accurate coding and posting.
• Track due dates to ensure timely settlement of vendor accounts.
• Prepare AP ageing reports and support cash-flow planning.

 4.      General Accounting Duties

• Maintain accurate financial records and filing systems.
• Assist in monthly, quarterly, and year-end closing activities.
• Post journal entries and support ledger maintenance.
• Assist in bank reconciliations.
• Support internal and external audits with required documentation.
• Comply with internal controls, financial policies, and SOPs.

 5.      Communication & Coordination

• Liaise with internal departments to resolve invoice or payment issues.
• Communicate professionally with clients, suppliers, and stakeholders.
• Provide finance-related support for operational teams when required.

 6. Other Duties

• Perform any other cognate duties within the scope of responsibilities.

Skills & Competencies

• Strong numerical and analytical skills
• Good understanding of basic accounting principles
• Attention to detail and accuracy in data entry
• Ability to manage multiple tasks and meet deadlines
• Good communication and interpersonal skills
• Proficient in MS Office (especially Excel) and ERP system
• Problem-solving skills, especially for reconciliation issues

Experience & Qualifications

• Diploma/Degree in Accounting, Finance, or related field (or equivalent experience) or minimum of ACCA Level 2
• 1–3+ years of experience in Accounts Receivable or Accounts Payable.
• Experience in both AR and AP roles is an advantage.
• Prior exposure to audit, bookkeeping, or general accounting preferred.
• Familiarity with ERP or advanced accounting systems is beneficial.