Nova Interaction is onboarding an Administrative orfficer / assistant

Administrative officer / assistant.

The Administrative officer is an all rounder and a day to day problem solver that ensures the good running of the business through office administrative and management tasks completion,

customer care and follow ups, secretarial, organisational, basic accounting  and procurement fulfilment.

Extremely structured with a sense of leadership, the officer need to be discreet about the information he/she come across, and make use of all possible tools to help in recording and completing all tasks.

By Joining Nova Interaction, the officer will be seen as the first point of contact and the facilitator for all office related matters.

Key responsibilities

• Manage office supplies stock and place orders

• Ensure that the offices and equipments are properly maintained.

• Organise office despatch and deliveries.

• Prepare regular reports on expenses and office budgets

• Maintain and update company databases

• Organize a filing system for important and confidential company documents

• Answer queries by employees and clients

• Update office policies as needed

• Maintain a company calendar and schedule appointments

• Format information for internal and external communication – memos, emails, presentations, reports

• Screen and direct phone calls and distribute correspondence

• Prepare reports and presentations with statistical data, as assigned

• Arrange travel and accommodations.

• Schedule in-house and external events.

• Follow Up with payables and receivables.

Ideal Candidate

• Related past working experience

• Excellent MS Office knowledge and English proficiency

• Outstanding organisational and time management skills

• Aware of the latest office gadgets and applications

• Acquainted with office management systems and procedures

• Excellent verbal and written communications skills

• Discretion and confidentiality

• PA diploma or certification would be considered a plus