Associate Company Secretarial Executive

Assist the Company Secretary in various task/functions such as filing for companies under management of Axis as well as for Axis Group of Companies.

KEY FUNCTIONS

ASSIST THE COMPANY SECRETARY ON THE FOLLOWING;

- Preparing the various statutory paperwork in respect of clients under her portfolio as well for Axis Group of Companies;

- In all matters and paperwork in respect of Board meetings for clients under her portfolio as well for Axis Group of Companies, including taking minutes as and when required;

- To oversee the archiving/shredding department;

- In liquidation assignments;

- In her role as the Corporate Governance Champion;

- In the implementation of all systems and procedures;

- For the ISAE 3402 yearly assessment exercise;

- For the Design and implementation of disaster recovery and business continuity plans.

 BE RESPONSIBLE FOR;

- Scheduling meetings with the directors/managers and other parties;

- Conducting research to identify training courses;

- Filing and retrieving organizational documents, records and reports;

- Creating and modifying documents such as reports, memos, letters, spreadsheet etc.;

- Liaising and filing statutory documents with the relevant authorities such as the ROC, Registrar General , MRA & the FSC in an effective and efficient manner;

- Follow up on matter arisings;

- Inputting & Updating information on all the relevant systems in place on a regular basis;

- Inputting & Updating timesheet or any time management system;

- Performing general clerical duties to include, but not limited to, copying, faxing, mailing and filing;

- Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

 - At least 1 year of relevant working experience in the Global Business sector.

- Studying for ICSA is a pre-requisite;

SKILLS

 - Excellent communication skills – Good English and French both verbal and in writing;

- Ability to respond to pressure and tight deadlines;

- Attention to details, and ability to be multi-tasked;

- Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook;

- High degree of initiative with a “can do” attitude;

- Ability to maintain high level of confidentiality.