PO Follow Up Specialist

Responsible to collaborate between requestors, buyers, and suppliers to following up and ensuring the Materials are delivered on time to ABI. To help internal and external stakeholders to resolve the queries and concern. Analyse the problem statement and provide a timely solution to requestors.

KEY TASKS AND ACCOUNTABILITIES
o	Execute PO Follow up Confirmation process.

o	PO modification on SAP
o	Contact Suppliers to obtain PO status confirmation.
o	Analyse SAP data to evaluate PO status and follow up with supplier to make sure to deliver the materials On-Time.
o	Ensure daily or weekly trackers is updated on timely basis and populated with accurate information obtained from the supplier and shared with the requestor whenever applicable.
o	Monitor if Goods Receipt is done On time by requestor and follow up. 
o	Play bridge between suppliers / requestor and Accounts Payable team to solve queries.
o	Educate and Onboard supplier or requestor on Procurement operations ways of working.
o	Manage daily or weekly or monthly activities along with additional process improvement.
o	Ensure delivery the basics with highest quality standards and on-time. 
o	Be proactiveness on communicating with stakeholders on PO status, queries etc.
o	Ability to solve problem quickly and effectively applying logical thinking and creative mindset.
o	Be assertive and goal oriented and drive results with minimal support

QUALIFICATIONS, EXPERIENCE, SKILLS

Required

• Level of educational attainment required:
• Graduate in the field of Business, Supply chain, or other equivalent degree or equivalent work experience
• Previous work experience (Good to have)
•  Experience in Procurement function / Supply Chain
• Language skills required.
• Fluent English (speaking, reading, and writing)
• Technical Competencies
• Mandatory: SAP usage
• Proficient in Advanced MS Excel, MS PowerPoint

COMPETENCIES 

Behavioural Competencies:

• Beer Industry business acumen
• Analytical and problem solving
• Ability to work under pressure, assertive and go getter attitude.
• Good communication skills
• Continuous Improvement Mindset
• Organized and timeline focused.
• Resiliency and agility

Interpersonal Expertise:

• Effective stake holder management
• Ability to be flexible with scope of work and work independently with minimal support.
• Ability to learn quickly without step by step by guidance.

Ability to take the ownership of the projects and deliver timely and quality results.

BEHAVIOURAL COMPETENCIES

BUSINESS ENVIRONMENT

• Main Characteristics: This is an offshore role and requires comfort with working in virtual environment. RPSS is referred to as the offshore location from where the position will be based out of. Role requires to work in collaborative manner with Internal Stakeholders / Zone Category leads and Suppliers.  
• Evaluation Criteria (Targets):

-      Delivering the task as per timelines given

-      Following processes and adhering to documentation goals

-      High quality presentations

-      Questions from business stakeholders answered satisfactorily within agreeable time

-      Coming up with provocation, proposing what if or next level

• Key Dimensions and Contacts: Extended Team/Buyers/Brewery/MRP/Supplier

Challenges: Primary challenges may include no documentation on process, insufficient data availability, system downtime, lack of co-operation from different stakeholders etc.