Trainee Office Administrator

We are looking for a proactive candidate to support our daily operations. You will manage front-desk duties, office logistics, and document handling while assisting with recruitment, onboarding, and internal marketing initiatives.

Key Responsibilities

Administrative Support

• Assist in front desk duties such as answering calls and greeting visitors
• Support with ordering and restocking office supplies under supervision
• Maintain daily order in the office, coordinate work of cleaners
• Assist in the setup of the kitchen and pantry area (e.g., replenishing supplies)
• Support document handling: photocopying, scanning, filing, and data entry
• Help prepare outgoing mail and arrange courier services
• Other Administrative tasks

HR Support

• Assist in recruitment process with job posting and interviews arrangement
• Help prepare onboarding materials for new employees
• Assist in maintaining attendance records (e.g., leave tracking spreadsheets)
• Contribute to organizing staff activities and HR events

Marketing & Communication

• Assist in drafting social media posts related to office events and culture
• Participate in brainstorming sessions for internal and employer branding campaigns
• Support the update of internal communication platforms
• Help with logistics and coordination of marketing or internal events

Profile & Requirements

• Higher or incomplete education in personnel, management, communications or a similar field
• Basic knowledge of MS Office (Word, Excel, PowerPoint)
• Good communication skills in French and English
• Organized, enthusiastic, and willing to learn
• Team player with a proactive attitude
• Interest in social media, digital content, or office management is a plus