General Cashier

This role involves overseeing cash handling, deposits, petty cash management, and ensuring strict adherence to financial policies and procedures.

The General Cashier plays a key role in maintaining financial integrity, supporting financial reporting, and ensuring compliance with all internal controls related to cash transactions.

What you’ll do:

Cash Handling & Banking:

• Cash Collection & Verification: Collect and verify cash receipts from various revenue-generating departments, ensuring all funds are accurately counted and reconciled.
• Cash Deposit Preparation: Prepare daily cash deposits in accordance with company policies and ensure timely banking of all cash collections. This includes preparing appropriate documentation for bank deposits.
• Record Maintenance: Maintain detailed and accurate records of all cash collections and disbursements, ensuring proper documentation for future reference and audit purposes.
• Cash Flow Monitoring: Monitor cash flow on a daily basis, ensuring that cash levels are appropriately managed, and discrepancies are reported promptly.

Petty Cash Management:

• Administration of Petty Cash: Manage petty cash funds, ensuring that all transactions are accurately recorded and reconciled on a regular basis.
• Reimbursement Processing: Oversee the processing of staff reimbursements, ensuring that all requests are properly approved and comply with the organization’s financial policies.
• Reconciliation & Reporting: Reconcile petty cash accounts regularly, ensuring all expenditures are justified and documented. Provide detailed reports on petty cash usage and balances.

Financial Reporting & Compliance:

• Daily Cash Reports: Prepare and submit daily cash reports to the Financial Controller, summarizing all cash transactions, deposits, and movements in the cash flow.
• Internal Controls Compliance: Ensure strict adherence to the company’s financial policies, procedures, and internal control standards regarding cash management. Perform routine checks to ensure all transactions are compliant.
• Audit Preparation & Record Keeping: Maintain accurate and comprehensive records of all cash-related transactions to facilitate easy access during audits. Assist in the preparation of documentation and support for both internal and external audits.

Security & Control Measures:

• Cash Security: Safeguard the integrity and security of all cash handling processes, ensuring that all funds are secured in compliance with established security protocols.
• Cash Handling Procedures: Implement and enforce proper cash handling procedures across all departments. Conduct regular spot checks and audits to verify compliance and identify any irregularities or discrepancies.
• Incident Reporting: Report any discrepancies, theft, or breaches of protocol promptly to the Financial Controller or appropriate management personnel.

Cross Exposure to Accounts Payable (AP):

• Invoice Processing: Assist in verifying supplier invoices, matching them with purchase orders and goods received notes (PO/GRN matching), and ensuring proper authorization.
• Payment Preparation: Support the preparation of payment vouchers and cheque or bank transfer batches.
• Supplier Reconciliation: Participate in reconciling supplier statements and resolving discrepancies.
• Document Control: Maintain organized and accurate filing of AP invoices, vouchers, and payment records.
• System Familiarisation: Learn to use the Accounts Payable module in the hotel’s accounting system (e.g. SUN).
• This cross exposure helps the General Cashier understand the full accounting cycle, strengthens teamwork between functions, and provides readiness for career progression within the Finance Department.

What We’re Looking For:

• HSC
• Minimum 2 years’ experience in finance ideally in the hospitality industry.
• Excellent analytical, organizational, and communication skills.
• High level of integrity, attention to detail, and discretion.