Vendor Administrator

Responsible for overall vendor management and administration for ERGA Sites.

Receive and process all vendor Counter Party Diligence requests and vendor creations for ERG Africa Sites, including amendments to vendor information and vendor extensions in the company’s ERP system, which also includes Change in Banking Details verification.

Essential Functions

Vendor Management

• Receive and create vendors in the company’s ERP once the Compliance department has approved the Counter Party Due-Diligence (CPDD) application
• Perform amendments to vendor information and vendor information and vendor extensions in the company’s ERP system.
• Deal with all the required system entry formalities
• Review vendor database and report monthly, statistics regarding ERG Africa vendor list
• Develop and maintain the list of preferred vendors
• Maintain vendor list according to the company’s compliance policy
• Maintain the vendor filing system and retrieve material from files as requested
• Perform general office duties as required.
• Maintain OEM vendors list, with relevant Bid Waiver approvals.
• Banking detail changes to be routed for verification by CPDD, verified, validated, and updated on the ERP system.
• Co-ordinate with Finance and the procurement team to ensure compliance with the internal policies and external regulations where required.

Health check on Vendor Database

• Review on a quarterly basis the completeness or correctness of vendor information
• Validation on a bi-annual basis the utilization rate of vendors
• Prepare monthly reports regarding the number of vendors associated with each site and commodity/goods/service type supplied

Business Improvement

• Identify opportunities where once-off purchases become more frequent and merit the negotiation of a supply agreement
• Identify opportunities where procurement process can be optimized.

Qualifications & Experience

• Diploma / Degree in Business Administration, Procurement, or related field
• 2+ years’ experience in a vendor administration/buyer position
• Good administrative skills
• Must be familiar with computer programs like Microsoft Office, SAP 
• CIPS certification would be advantageous
• Mining operations experience
• French language skills would be advantageous
• High attention to accuracy and detail required

Skills and Competencies

• Good interpersonal skills as this role is client facing and so customer care skills are very important.
• Well organized and able to deal with heavy workloads.
• Ability to work independently and manage multiple tasks with strict deadlines.
• Good attention to detail, this includes continuously monitoring shipments from the point of receipt through to delivery.
• Good problem-solving abilities.
• Excellent office and customer service skills
• Impeccable written and oral communication skills
• Ability to multi-task in a busy work environment
• Able to take direction well and work with minimal supervision
• Demonstrated track record of reliability and dependability
• Results orientated
• Persuasive communication