Executive Assistant

We are looking for a highly organised and proactive Executive Assistant to act as the right hand to our Production Lead.

Company Description

About the Role

We are looking for a highly organised and proactive Executive Assistant to act as the right hand to our Production Lead. This role goes beyond traditional administrative support and combines executive assistance, operations coordination, and stakeholder management. You will act as a strategic partner to the Production Lead, ensuring his time, priorities, projects, and relationships are managed efficiently in a fast-paced, creative, and global environment.

Key Responsibilities

• Ensure seamless day-to-day management of the Production Lead’s priorities, including complex calendars, meetings, and schedules.
• Organise business travel arrangements, and manage related expenses.
• Prepare meeting briefs, and supporting documents ahead of meetings.
• Prepare professional correspondence, presentations, and communication materials.
• Prepare and circulate minutes of meetings, including action logs, owners and deadlines, and follow up to ensure completion.
• Monitor progress of ongoing projects and ensure smooth flow of information between the Production Lead and stakeholders.
• Maintain a structured and up-to-date digital filing and documentation system to ensure easy access and version control.
• Provides report to HR and management about the performance of the team.
• Support the organisation and coordination of corporate events.
• Contribute to continuous improvement initiatives by proposing and implementing more efficient tools, processes, templates, and ways of working.
• Provide flexible support on ad-hoc projects and priorities, adapting to a dynamic and evolving environment.

Profile

• Degree or diploma in Business Administration, Management, Communication, or equivalent experience.
• Experience as Executive Assistant, Personal Assistant, Project/Operations Coordinator or similar role, ideally supporting senior leadership in production, creative, media, or tech environments.
• Proficient in MS Office and collaboration tools.
• Excellent written and spoken communication skills in English and French
• Strong organisational skills with the ability to prioritise, multitask, and deliver under pressure with high attention to detail.
• High level of professionalism, discretion, and trustworthiness in handling sensitive and confidential matters.
• Strong stakeholder management skills and confidence interacting with other people.

 Additional Information

• Opportunity to develop in a stable company with an established position in the market.
• Extensive range of online training courses in cooperation with reputable market partners.
• Opportunity to participate in international and local development projects and programmes.
• International working environment.
• Attractive package of non-wage benefit.
• Friendly and casual working atmosphere in a close-knit team filled with positive energy.