Purchasing Manager

Shanti Maurice Resort and Spa is looking for a Purchasing Manager.

RESPONSIBILITIES

• Implement sound purchasing policies, systems and procedures in accordance with Company standards
• To ensure that all purchases will be handled in an efficient and effective manner.
• Ensure the efficient operation of the Purchasing Department in all aspects
• Conducting research to ascertain the best products and suppliers in terms of price, delivery schedules and quality are selected
• Liaising with suppliers, manufacturers, relevant internal departments and customers;
• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them
• Negotiating and agreeing contracts terms and pricing and monitoring their progress, checking the quality of service provided
• Responsible for making sure that the administrative procedures relating to the purchase of goods are followed
• Developing an organization’s purchasing strategy
• Producing reports and statistics using computer software
• Evaluating bids and making recommendations based on commercial and technical factors;
• Training and supervising the work of other members of staff.
• Supervise the operation of the stores, uphold company health and safety, quality assurance and liaise with Internal Controller to ensure proper control procedures are followed.
• To ensure that all purchase will comply with the policies and procedures of the Company.
• To coordinate with store staff to ensure proper storage.
• To monitor stock levels and place orders as needed.
• To prepare reports on purchases, including cost analyses.
• To maintain updated records of purchased products, delivery information and invoices.
• To enter order details (e.g. vendors, quantities, prices) into internal databases
• To track orders and ensure timely delivery.
• To review quality of purchased products.

COMPETENCIES

• Proactive – Acts without guidance and brings new ideas to the Company
• Self-starter – Sufficiently motivated without the help of others
• Autonomous – Ability to work individually yet highly collaborative and resourceful
• Organized – Develop, implement, evaluate and adjust plans to reach goals, while ensuring the optimal use of resources
• Interactive Communicator – Listen to others and communicate accurately while fostering open communication
• Resourceful – Manager resources to achieve planned goals
• Decision Maker – Not afraid to make decisions involving varied levels of risk and ambiguity

QUALIFICATIONS, SKILLS AND EXPERIENCE

• Proven work experience  in purchasing department in similar role in hotel industry.
• Diploma or Bachelor ‘s degree in Supply Chain, Warehousing or any equivalent experience
• 3 to 5 years relevant work experience in similar position
• Good oral and written communication skills;
• Solid leadership, analytical and organizational skills with the ability to create financial reports & conduct costs analysis.
• Proficiency in hospitality purchasing systems (Material Control Online System) and MS Office.
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
• Understanding of supply chain procedures.
• Excellent negotiation skills.
• High level of integrity, discretion, and attention to detail
• Ability to adapt to different client needs and to develop and maintain successful working relationships;
• The ability to make important decisions and cope with the pressure of demanding targets and tight deadlines;
• A confident and mature approach;
• Certificate or any recognised certificate in Logistics, Business Administration or relevant field could be  an advantage