The HR Assistant will provide essential support to the HR department by managing Recruitment, onboarding processes, maintaining employee records, coordinating induction programs, and assisting in administrative HR functions.

This role is critical in ensuring smooth HR operations and maintaining compliance with internal policies. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle confidential information professionally.

Key Responsibilities:

• Advertise and screen CVs of potential candidates
• Assist the Senior HR in preparing and issuing employment offers and follow up with candidates throughout the offer acceptance process.
• Create new joiners on EMS
• Facilitate the onboarding process by sending first-day welcome invitations to new joiners.
• Prepare and maintain the Joiners and Leavers checklist, ensuring accurate updates in the HR system.
• Coordinate and organise induction sessions to facilitate seamless integration of new employees.
• Schedule and manage interview appointments efficiently.
• Draft and administer employment-related letters, including confirmation, probation, and certificates of employment for departing employees (including trainees and pupils).
• Oversee the enrollment and removal of confirmed employees from the medical benefits scheme, ensuring timely follow-ups.
• Prepare and submit HRDC training grant applications (including G3 forms), follow up with the relevant authorities and ensure timely receipt of approved refunds.
• Administer and monitor employee leave management, ensuring accurate record-keeping and timely updates within the HR system.
• Provide administrative support to the Senior HR, including document filing, scanning and reporting.
• Assist in the planning and execution of HR-related events and initiatives.
• Assist in any HR ad hoc duties as required.

Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 1-2 years of experience in Human Resources
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication and interpersonal abilities.
• High attention to detail and ability to handle confidential information with discretion.

 Key Competencies

• Problem-solving and decision-making skills.
• Attention to detail and accuracy.
• Ability to work both independently and collaboratively.
• Flexibility and adaptability to changing priorities.