We are looking for an Administrative Clerk to join MEDINE GROUP| Medine Property.

We are looking for an Administrative Clerk to join MEDINE GROUP| Medine Property.

JOB SUMMARY:

This role will primarily involve managing invoices within the operations department, ensuring all necessary details are correct before submission for review and approval in the finance department. The ideal candidate should have a strong understanding of financial principles and procedures to ensure compliance with internal standards.

DUTIES AND RESPONSIBILITIES:

1. Invoice Review and Verification:
• Review and verify invoices from the operations department to ensure accuracy, completeness, and compliance with company policies.
• Confirm that all codes, cost centers, and other invoice details are correct and aligned with company standards.
• Communicate with relevant departments to obtain approvals for invoices requiring departmental sign-offs.
2. Invoice Tracking and Payment follow up:
• Maintain a tracking system for invoices to monitor their status and ensure timely approvals.
• Generate regular reports on pending, approved, and processed invoices for internal tracking and review.
• Investigate reasons for non-payment (e.g., incorrect invoice, missing PO, goods not received)
3. Cross-Department Coordination:
• Serve as a liaison between the operations and finance teams to ensure smooth communication and timely processing of invoices.
• Ensure all invoices are properly submitted for final approval and payment processing.
4. Template Development and Standardisation:
• Develop and maintain standardized templates for financial models
• Regularly review and refine templates based on feedback, compliance updates, and process improvements.
5. System Implementation:
• Collaborate with IT and finance teams to review, categorize, and standardize general ledger accounts.
•  Assist in implementing the standardized GL structure within the accounting or ERP system to ensure accurate financial reporting, consistency across departments, and seamless integration with existing financial processes.
6. Assistance in Monthly Business Review (MBR) Preparation:
• Support finance and operation teams in preparing the Monthly Business Review by gathering, organizing financial data.
• Assist in compiling reports, dashboards, and presentation materials.
7. General Administrative Support:
• Provide administrative assistance to both the operations and finance departments as required.
• Perform other clerical duties.

CANDIDATE’S PROFILE

Qualifications Required:

• ACCA level 1 or equivalent.
• Previous experience in an administrative or clerical role with exposure to financial processes (1-2 years preferred).
• Experience in managing invoices, ensuring proper documentation, and following internal procedures.

Key competences (Knowledge, Skills, Attitudes, Behaviours):

• Strong attention to detail with a high level of accuracy.
• Proficiency in Microsoft Excel and financial software exposure.
• Ability to maintain confidentiality and handle sensitive financial data.
• Good organisational and time management skills.
• Strong communication and coordination skills across departments.
• Understanding of financial principles and internal procedures.
• Familiarity with regulatory compliance and financial documentation requirements.
• Proactive and able to work independently.
• Strong problem-solving skills and keen attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanour and ability to handle sensitive information with discretion.

The management reserves the right to call only the best qualified candidates for the recruitment and selection exercise.