Administrative Support

WeSecure Ltd, sister company of Avacor Ltd, is looking for and Administrative Support

Job purpose 

Main purpose of the job: perform the day-to-day administrative duties of the company, provide support to the sales, and store operations. 

Duties and Responsibilities

- Providing general administrative support to ensure efficient operation of the office.

- Answering, screening, and forwarding incoming phone calls.

- Handling incoming and outgoing correspondence, including mail and emails.

- Managing and organizing files, records, and documents.

- Assisting in the preparation of contract agreements, reports, presentations, and other documents.

- Scheduling appointments and meetings and managing calendars.

- Ordering office supplies and maintaining inventory levels.

- Assisting with various administrative tasks as needed.

- Update and maintain client’s database on the systems, the server, and documents.

- Coordinate with the Sales and Technical Teams to retrieve the surveys sheets and interventions cards.

- Provide support with the Sales Quotations and follow-up for the Sales, and Management.

- Inform the Store about stock requirement for new installations and coordinate purchases.

- Monitor the invoicing and follow-up of payments from clients with the Accounts Department.

- Liaise with the suppliers for the pricelist and purchases of equipment and materials.

- Ensure smooth communication between the Administration, Sales, Technicians, and Management.

Qualifications and experience

- At least HSC

- A previous experience in administration

- An experience in sales would constitute an advantage