Corporate Services Officer

The Corporate Services Officer is instrumental in upholding impeccable legal standards while fostering a culture of corporate governance excellence. With a keen eye for detail and commitment to excellence, you will work closely with diverse clients, providing tailored solutions and guidance

Cim Administrators Ltd, a subsidiary of CIM Financial Services Ltd, specializes in providing secretarial services tailored to meet the demands of the local market. Founded in 2000, the company offers an extensive range of services encompassing every aspect of company formation and administration, catering to businesses of diverse scales, including small and medium-sized enterprises, as well as listed companies.

Committed to maintaining exemplary standards in legal, compliance and governance, Cim Administrators Ltd prioritizes the adherence to regulatory frameworks for its clientele. The company places significant emphasis on its human capital, boasting a highly proficient workforce adept at navigating the intricate dynamics of the ever-evolving financial landscape.

Job Purpose:

The Corporate Services Officer is instrumental in upholding impeccable legal standards while fostering a culture of corporate governance excellence. With a keen eye for detail and unwavering commitment to excellence, you will work closely with diverse clients, providing tailored solutions and guidance. Our dynamic and supportive environment offers ample opportunities for professional growth, empowering you to stay ahead of industry trends. Whether it's organising board meetings and/or committee meetings, preparing statutory documents, or liaising with external regulators, your role will be dynamic and multifaceted, offering ample opportunities for professional growth and development.

Key Responsibilities:

• Proactively organising appointments and meetings, ensuring seamless coordination within the team.
• Support in the organisation of board meetings, committee meetings, and annual general meetings (AGMs), contributing to the smooth operation of corporate proceedings.
• Attending board and/or committee meetings, preparing meeting minutes under the guidance of management.
• Draft simple resolutions under the supervision of management, contributing to the decision-making process.
• Assist in maintaining statutory books, updating registers of members, Ultimate Beneficial Owners (UBO), directors, and secretaries.
• Manage correspondence effectively, compiling vital information and crafting reports to ensure transparent communication with stakeholders.
• Foster strong relationships with external regulators and advisors, such as legal counsel and auditors, to facilitate compliance under the guidance of management.
• Collaborate with the team to deliver exceptional company secretarial services, adhering to the highest professional standards.
• Maintain an up-to-date database of statutory information for client companies, ensuring accuracy and accessibility.
• Assist in the systematic scanning and filing of documents to uphold organisational efficiency.
• Contribute to general administrative tasks as needed, ensuring smooth operations within the Business Unit.
• Respond promptly to customer inquiries, reviewing client cases thoroughly to ensure all necessary actions are taken to meet their needs.

Technical and Soft Skills:

• Degree in Management or related field
• Minimum 1 - 2 Years’ working experience, preferably in the company secretarial field or equivalent experience ideally in the financial services sector.
• Proficiency in Microsoft Word, Excel, and PowerPoint, enabling efficient creation and presentation of documents.
• Ability to handle confidential matters with discretion, effectively setting priorities and thriving in high-pressure environments.
• Demonstrated attention to detail, ensuring accuracy and precision in all tasks and communications.
• Strong communication skills, both verbal and written, facilitating clear and effective interaction with colleagues, clients, and stakeholders.