Storekeeper

Stock Entry

Verifies whether details mentioned on supplier invoice tally with stock being received and prepares Goods Receive Notes (GRN)

Sends information concerning all purchases to be input on computer system

Sends all documents (freight invoice, courier invoice, supplier invoice, GRN) to Accounts Department for update in the system

Informs manager when stock levels are low

-   Correct amount of stock received

-   Accuracy of data input

Outgoing Stock

Ensures that approved  documents ( customer invoices, internal requisitions, purchase orders, etc) for spare parts includes:

-        product code

-        product description

-        job number

-        client’s details

-        signature of authorised company representative

Debits amount on invoice and delivers requested goods to the relevant persons

-   Correctly filled documents

-   Timely and accurate delivery of goods

Stock Transfer

Prepares raw materials for delivery after having obtained authorization for transfer of goods

Checks whether the following details are printed on the stock transfer from:

-        date and time of transfer

-        client’s details

-        job number of client

-        item codes

-        product details

Handles transfer of stock from one location to another in a timely and accurate manner once approval from authorised representative has been obtained

-   Accurately filled form

-   Accurate delivery of product

-   Accurate and timely transfer of goods

Stock Delivery

Ensures that product are delivered as per quantity required and in good condition

Endorses company’s seal on invoice on receipt of authorised approval

-   Correct amount of product delivered

Stock Inventory

Performs regular inventory and inspection of stock as to the accuracy in quantity tallying with the existing stock data on the system.

-   Accuracy of stock count

-   Good physical condition of product

Stock Records

Ensures that all relevant documents (invoices, requisition, GRN, credit memo etc) are properly filed and/or despatched

Inputs information concerning the delivery of items on the system after delivery as per the internal requisition

-   Accurate and orderly filing

-   Accuracy of data input