Shipping Officer

We are currently seeking a dynamic, responsible and reliable individual to join our Shipping Department as a Shipping Officer.

Job Responsibilities

• Conduct administrative tasks;
• Responsible for ensuring that all documents necessary for proper import procedures are duly completed.
• Arranges for payment of any VAT, Duties, Levis etc., including settlement of any pending payments.
• Assist the Import and Export Supervisor in preparing and follows up on Bill of Entry, EUR 1 and certificate of origin.
• Assist in the verification of the Bill of Lading
• Arranges the preparation and submission of all required documents to the MRA Office/other stake holders.
• Arranges for the clearing of spare parts.
• Dealing with Immigration / Airlines Offices;
• Handle cargo documentation, invoices and shipment;
• Input data on the MNS system for approval.
• Monitor vessel arrival, operation while in port and departure;
• Update customers on vessel activities and status of cargo clearance;
• Update database on vessel arrivals, vessel departures and cargo documentation;
• Verify records on incoming and outgoing shipments;
• Liaise with and advises customers on shipping import / export procedures.
• Update and maintain shipment records;
• File all documents in the appropriate files on the company’s electronic and manual systems.
• Will deal with correspondences and ensure that all clearance is done in a timely manner;
• Carry out all work in line with the company’s standards, policies and procedures.
• Keep proactively up to date with any changes in shipping import / export laws and regulations.
• Assist in the Coordinate Operational activities at the port;
• Act as receptionist for the Business Unit;
• Be on call on a twenty-four-hour basis inclusive of Saturdays and Sundays;
• Assist ISO Administrator as and when required;
• Assist in the preparation of Bank Guarantees, licenses and bonds;
• Participate in any training and development opportunities offered by the company;
• Help in the preparation and submit reports to Management as and when required;
• Perform all operational work attached with the position, in line with the company’s policies and procedures, and on the designated systems or as may be assigned by management;

 Accounting

• Follow up on any accounting related documents and invoicing.
• Collect payments (if any).
• Assist in closing of final disbursement account;
• Assist with management of overseas debtors;
• Arrange for payment of local and overseas bills.
• Issue appropriate receipts for all payment transactions.

 Customer Liaison

• Liaise with and advises customers on shipping import / export procedures.
• Provide the company’s internal and external customers with an excellent customer service.

Skills, Qualifications & Experience

• Minimum HSC / Diploma or any other relevant qualification;
• Be detailed oriented;
• Effective listening and problem-solving skills;
• Be ready to learn from others;
• Must have a high ability of coordination;
• Must have an intermediate level of the use of MS office package, specially excel and word;
• Must have an intermediate or higher level of written spoken English and French;
• Must be used to working in a fast pace high pressured environment and meet deadlines;
• Must be prepared to be on out of hours and on call roster including Sundays & Public Holidays;
• Possess a clean full driving license;
• A clean Certificate of Character is a must;
• Desired knowledge of the shipping industry is preferred but not essential;