Senior Compliance Executive

The Senior Compliance Executive plays a key role in ensuring that AXIS and its clients operate in compliance with all relevant AML/CFT laws, regulations and internal policies.

The Senior Compliance Executive role entails monitoring and enhancing internal compliance practices, conducting thorough KYC/CDD reviews, coordinating compliance activities across departments, preparing compliance reports, and supporting regulatory filings. The Senior Compliance Executive also plays a key role in training staff and fostering a strong culture of compliance within the organization.

Key Responsibilities

A. Regulatory Compliance

• Identify internal compliance practices and controls within the AXIS group
• Escalate deficiencies noted in the internal compliance practices and controls within the company and the group
• Assist the Manager in monitoring the day-to-day operation of the AXIS' AML/CFT policies
• Follow internal and required procedures for conducting CDD on clients
• Provide a high standard of service with regards to compliance tasks
• Follow up on queries from relevant authorities (local and foreign) in relation to compliance issues
• Assist in providing responses to authorities
• Assist in preparing reports or completing surveys
• Writing and/or assist in writing articles on Compliance matters
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements

B. AML/CFT and Risk Management

• Apply effective Customer Due Diligence measures on applicants for business/principals of applicants for business and parties connected to a transaction
• Identify high risk areas where compliance input is required
• Carry out World Checks and internet searches including but not limited to sanction lists
• Carrying out independent checks on clients/applicants for business/third parties
• Escalate KYC issues to management where appropriate

C. Compliance Monitoring & Audits

• Collaborate with other departments to direct compliance issues to appropriate existing channels for investigation and resolution
• Monitor and coordinate compliance activities of other departments to remain abreast of the status of all compliance activities and to identify trends
• Assemble research, compile data and prepare reports (where appropriate)
• Review checklist and list findings further to review of CDD
• Attend to queries in relation to KYC/CDD
• Doing file reviews and ensuring the team are conducting the file reviews properly
• Review of the Client Risk Assessment Forum minutes/resolutions for new clients
• Assist in the preparation of the Client Risk Assessment Forum minutes/resolutions, matters arising, agenda and calendarize such meetings on a quarterly basis
• Ensuring that tasks to be completed by the Compliance Department following the Client Risk Assessment Forum are done
• Schedule and prepare agenda and matters arising for the monthly Compliance Operational meeting
• Ensuring that tasks to be completed by the Compliance Department following Compliance Operational meeting are done
• Doing file reviews and ensuring the team are conducting the file reviews properly
• Document filing, updating client information on relevant internal system
• Completes timesheet on a timely basis and efficiently

D. Training & Awareness

• Ensure subordinates are trained and coached
• Assist in preparing training on Compliance matters and deliver training where required

E. Regulatory Filings & Liaison

• Liaise and follow up with administrators in getting the required information to be able to deliver compliance related tasks/to do reportings
• Liaise with the other internal departments and maintain good working relationships

F. Record-Keeping & Reporting

• Maintaining proper and accurate record of KYC status of client files
• Assemble research, compile data and prepare reports (where appropriate)
• Document filing, updating client information on relevant internal system

Key Skills

• Holds a degree holder in Law, Finance, Business, Management or any other relevant compliance related qualifications.
• At least 4 years of relevant working experience in the compliance field within the Global business sector
• Good analytical and problem solving skills;
• Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions, reports) with good grammar, spelling & proofreading skills;
• Can effectively coach and train subordinates;
• Strong organizational and multi-tasking skills;
• Ability to work in a fast moving, demanding, high-pressure environment and deliver in a timely manner with regards to set deadlines;
• A high level of accuracy and attention to detail;
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
• Ability to maintain high level of confidentiality;
• Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.