Secretary (2530-SEC)

Our client is seeking to recruit a dynamic Secretary who will report to the Director.

Responsibilities:

• Answering incoming calls, taking messages, and managing correspondence.
• Maintaining calendars and scheduling appointments.
• Typing, preparing, and compiling reports and documentation.
• Organizing and maintaining filing systems.
• Coordinating and supporting meetings, including preparing agendas and taking minutes.
• Managing and updating databases.
• Prioritizing tasks and managing workloads efficiently.
• Implementing and maintaining administrative systems and procedures.
• Liaising with internal departments, external organizations, suppliers, and clients.
• Coordinating cross-functional tasks and activities across the organization.
• Logging and processing invoices, bills, and expense claims.
• Acting as a receptionist and welcoming clients and visitors.
• Ensuring proper upkeep and maintenance of office facilities.

Profile:

• HSC / Secretarial studies.
• Bachelor degree.
• At least 10 years' experience in a similar position.
• Proficiency in Microsoft office tools.
• PowerPoint skills will be an advantage.
• Calm and diplomatic.
• A valid driving license.
• Good communication and customer service skills.
• Attention to detail.