SENIOR TRADE MARK ASSISTANT

This position entails secretarial and administrative work in connection with trade mark matters for clients based in Mauritius and globally.

KEY RESPONSIBILITIES AND DUTIES

• Conduct trade mark, industrial design and patent searches at the Trade Mark Office

• Filing applications for trade marks, industrial designs, and patents, as well as renewals and recordals, etc., at the Trade Mark Office

• Ability to effectively draft correspondence and official forms

• Diary and email management

• Handling of all scanning and copying of documents

• Maintaining an effective administration and filing system, including on the Patricia database

• Attending to tariff rate capturing for professionals in the team

• Assisting with billing procedures, accounts management, itemised billing, adjustments and final accounts, and assist in following up with clients regarding overdue account payments

• Establishing cohesive working relationships with professionals, support staff and internal/external clients

KNOWLEDGE AND SKILLS

• Trade mark secretarial experience will be advantageous

• Experience in the registration of trade marks with Mauritius Customs will be advantageous

• Experience in the Patricia software package (or a similar software package) will be advantageous

• Competent in computer packages including, Microsoft Word, Microsoft Outlook and Microsoft Excel

• Experience in the software package 3E will be highly advantageous

• Ability to use initiative and be proactive in offering assistance and following up to ensure an efficiently run practice

• Strong attention to detail and excellent typing skills

• Possess well-developed interpersonal and communication skills (including good telephone etiquette)

• Strong written and speaking communication skills in English

• A team player, professional, flexible, reliable, proactive and friendly

• Sound PA skills and strong administration and organisational abilities

• Sense of absolute confidentiality, urgency and ability to work under pressure

• Flexible and mature approach with ability to work unsupervised

• Bright, confident personality with high emotional intelligence

• High energy levels

This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.