Receptionist & Administrative Assistant

The core responsibility of the Receptionist & Administrative Assistant is to greet and receive visitors and customers, to handle incoming & outgoing calls and courrier as well as coordinating all meetings and functions and to provide an administrative support for all departments.

• Answer internal and external calls and redirect the calls to the concerned person/ department
• Attend calls from customers by providing them with the requested information
• Assist visitors and deal with inquiries on the phone and face to face
• Promptly email absent/unavailable staff on received telephone messages
• Ensure that the boardroom is clean and properly set up for meetings
• Manage facilities for staff and visitors, including record keeping of meeting rooms and access control
• Compile and maintain an up-to-date telephone directory of numbers and addresses
• Ensure the reception area is clean and well always maintained
• Assist all the Department Heads in their administrative tasks as and when required
• Maintain all records of permits and licenses updated and inform Management of due dates for renewal process