Receptionist (3 months contract)

Adecco is an International HR and Consultancy firm. Our client, a fiduciary company, is looking for a Receptionist (3 months contract).

Our client, a fiduciary company, is looking for a Receptionist (3 months contract).

Reporting to the Office Manager, the successful candidate will attend to visitors and deal with inquiries on the phone. Supply information regarding the organization to the general public, clients and customers.

Main responsibilities:

• Manning the Front Office.
• Greet persons visiting the company.
• Act as support to the Administration department and generally to all staff.
• Operating the PABX; answer telephone, screen and direct calls.
• Take and relay messages efficiently.
• Provides proper direction to clients depending on queries and needs.
• Is able to properly deal with queries from the public and clients.
• Ensures knowledge of staff movements in and out of organization.
• General administrative and clerical support.
• Prepare letters and documents as and when required.
• Organize internal and external dispatch.
• Schedule appointments using outlook & maintain appointment diary either manually or electronically.
• Manage meeting rooms & organize meetings effectively.
• Keeps and maintains the reception area and boardrooms tidy and well organized.

Qualification:

• HSC + Secretarial studies certificate/diploma/NTC3
• Min 1 year experience in Front office operations

Candidate profile:

• Knowledge of administrative and clerical procedures
• Conversant with Ms word, Excel, PowerPoint and outlook
• Excellent verbal and written communication skills
• Outgoing and professional personality
• Customer service and detail oriented
• Excellent organizing and planning skills
• Ability to focus on tasks to deliver excellent service
• Initiative taking and reliable
• Stress tolerance