Receptionist

Atalian Interactive is recruiting ! Interested ? Apply and we will contact you ASAP.

Duties:

1) Manage the front desk at the office:

• Answering incoming calls
• Provide people with information
• Direct visitors and engage in customer service
• Perform administrative tasks
• Liaise with suppliers and vendors
• Take delivery and manage office materials
• Track expenses, coordinate the procurement and inventory of stationery
• Assist the HR Department in administrative tasks as when and required

2) Manage Company Transport:

• Coordinate transportation resources
• Be the mediator between the transport contractor and the employees
• Handle all feedback and complaints from employees
• Review and revise the transportation schedules on a regular basis to ensure increased efficiency and to reduce costs
• Cross check and reconcile the transport billings
  • Calculate billing transportation for each week
  • Calculate transport breakdown for each month
  • Send account department transport breakdown at the end of each month

3) Manage Building Facilities:

• Oversee all activities inside the building
• Liaise with the syndic / Landlord
• Supervise cleaning crews and maintenance workers
• Schedule all preventive maintenance tasks
• Respond to maintenance emergencies
• Handle all complaints regarding the building and take appropriate action to resolve the issues
• Track all the pending works to ensure that needful is being done on time
• Documenting processes and keep maintenance records and expenses trackers
• Liaise with suppliers and vendors regarding building products and office equipment

Requirements and benefits:

• Working hours: Monday to Friday - 8h00 to 17h00
• Refunded bus fare
• Attractive salary package
• A previous role in a similar position would be an advantage
• English and French must be great (Both written and oral)
• Computer Literate and at ease with office 365 pack