Purchasing & Admin Officer

To ensure smooth purchasing, well-organized logistics, and proper management of food & beverage supplies, while supporting daily administration — contributing to efficient operations and a pleasant working environment.

Key Responsibilities:

• Source suppliers and obtain quotations with a positive and professional approach
• Prepare and follow up on purchase orders
• Ensure timely delivery of goods and services
• Check invoices and delivery notes against orders
• Organize deliveries and distribution of items efficiently
• Maintain clear and accurate stock records
• Keep the store/warehouse clean, well arranged, and easy to manage
• Anticipate needs and reorder before shortages occur
• Track movement of goods and help reduce waste and losses
• Manage ordering and stock of food and beverages for operations
• Ensure proper storage and rotation of F&B items (FIFO)
• Monitor expiry dates and quality of products
• Coordinate F&B supplies with operations and concern departments
• File and organize all purchasing, logistics, and F&B documents
• Prepare simple reports on purchases, stock, and usage
• Support finance and management with required documentation
• Work closely with suppliers, operations, and finance teams
• Solve delivery or stock issues with a solution-oriented mindset
• Contribute to a positive and organized workplace atmosphere

Qualifications and Experience

Education

• Certificate or Diploma in Logistics, Supply Chain, Hospitality, or Business Administration is an advantage.

Experience

• 3–5 years’ experience in purchasing, logistics, stock, or F&B management.
• Experience in hospitality or tourism is a plus.

Requirements / Skills

• Strong organization and planning skills.
• Good understanding of logistics and stock control.
• Able to work with Excel and adapt new softwares
• Good communication and supplier-handling skills.
• Positive attitude and problem-solving mindset.
• Valid driving licence required
• Candidates residing in the North will be an advantage.

Personal Qualities

• Energetic and proactive.
• Reliable and trustworthy.
• Enjoys working in a fast-moving environment.
• Ability to work independently and as part of a team.

 Only candidates selected for an interview will be contacted by email.