Property Management Assistant

The purpose of this role is to provide administrative and operational support to the Property Manager by coordinating owners, tenant services, documentation, maintenance follow-up, and day-to-day property management activities.

Duties and Responsibilities:

• Assist in daily property operations by supporting the Property Manager in administrative and coordination tasks.
• Manage tenant communications, including responding to inquiries, complaints, and service requests in a timely and professional manner.
• Coordinate maintenance and repairs liaising with contractors and service providers to ensure works are completed efficiently.
• Prepare and maintain documentation including lease agreements, tenant files, inspection reports, and compliance records.
• Monitor rent payments and follow up on outstanding balances in coordination with the finance department.
• Conduct property inspections move-in, move-out, and periodic checks) and prepare detailed reports.
• Update property management systems to ensure accurate records of tenants, contracts, maintenance logs, and correspondence.
• Support budgeting and expense tracking by compilin invoices, quotations and cost reports for approval.
• Ensure regulatory and policy compliance, assisting in maintaining health, safety, statutory requirements for managed properties.

Qualifications and Experience:

• Basic computer literacy (MS Office, Excel, Word, Outlook)
• 1-3 years experience in property management, real estate administration, or facility management

Knowledge and Technical Competencies:

• Understanding of property management principles, lease agreements, and statutory compliance
• Good knowledge of office administration, record keeping, and reporting

Behavioural Competencies:

• Strong communication and interpersonal skills
• Attention to detail and accuracy
• Organizational and time management skills
• Problem-solving ability and initiative
• Teamwork and Collaboration

Interested candidates should send their application not later than the 28th of April 2026.

Management reserves the right to call only the best candidates to participate in the recruitment exercise and not to make any appointment following this advertisement.