Production Assistant

Reporting to the Production Manager, the incumbent will initiate the job production and supervise the process of order confirmation from start to finish.

Main Responsibilities

• Initiate the job production by fully completing the Project on Odoo and fill the Check List at every stage of the job for each order.
• Supervise orders by:

-        Issuing purchase orders.

-        Requesting a pre-production sample.

-        Follow up on general procedures until final delivery (this includes Quality Control and Logistics).

-        Assuring that deliveries are made in the agreed time frame.

-        Making a report for the Production Manager regarding rejects, over and under deliveries.

-        Controlling that suppliers’ invoices tally with company’s purchase orders.

-        Assure that all costs are recorded on Project

-        Sending to the Accounting Department the Project for down payment and/or final payment before delivery.

• Prepare and send out a weekly Planning of Deliveries to selected suppliers.
• Provide support to the Sales Team for sourcing of products.
• Knowledge of Import & Export procedures is required
• Control of stock
• Administrative tasks
• Any cognate duties

Job requirements

• A Valid driver’s license is an advantage.

Technical Competencies

• Basic knowledge of Microsoft Office.
• Good knowledge of printing techniques and the textile industry is a requirement.
• Basic knowledge of Photoshop and Illustrator is an asset.

General competencies

Client Focus: Providing service excellence to internal and/or external clients (level 2).

Quality Focus: Follows up procedures, ensures high quality output, takes action to solve quality problems or notify quality issues as appropriate (level 3).

Time Management/Priority Setting: The process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity (level 3)

Teamwork: Working collaboratively with others to achieve organizational goals (level 2)

Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise. (level 3)

Decision Making: Making decisions involving varied levels of risk and ambiguity (level 2)

Information Gathering and Processing: Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information (level 1)

Planning and Organizing: Developing, implementing, evaluating and adjusting plans to reach goals, while ensuring the optimal use of resources (level 3)

Negotiating and Mediating: Seeking to resolve different perspectives or matters of dispute by discovering common ground and finding mutually acceptable solutions (level 2).