Parts Manager

Leal Equipements Cie Ltee – a member of Leal Group – is currently looking for Parts Manager.

Leal Equipements Cie Ltee – a member of Leal Group – is currently looking for Parts Manager.

The Parts Manager will perform close monitoring and analysis of the stock movement and to timely process parts orders and follow – up. The Parts Manager will also control and supervise the day – to – day activities in the parts Department.

Main Duties:

• To perform weekly analysis of fast-moving item via the reappro report from the system and liaise with the Parts Manager to finalize the stock order listing.
• To process order of parts for stock, workshop and firm customer’s order with suppliers through appropriate channel and clearly communicate the appropriate shipment method for timely availability of parts.
• To ensure that all supporting documents pertaining for parts orders are properly filed and easily retrievable.
• To perform timely matching of orders processed against supplier order confirmation and/or invoice and ensure that all anomalies are timely communicated and monitored with suppliers
• To liaise with Suppliers in regard to status of orders especially for firm customer orders and performs rigorous chasing to ensure timely delivery.
• To liaise with suppliers mainly for all back orders and closely monitor and chase for an ETA date.
• To liaise with Freight forwarders and negotiate for best deals while ensuring that consignments are being delivered on time mainly for cross trade business.
• To keep all those concern in the Parts and service Department informed and send a daily report the order status.
• To maintain an organized and efficient filing of confidential documents as well as other Parts correspondences.
• To process all documents related to export of parts and ensure timely despatched  to freight forwards, customers and customs authorities.
• To perform close monitoring over stocks of stationeries and to ensure that timely stock replenishment.
• To ensure efficient organization of tools and equipment suppliers and maintain good relationship with suppliers and workshop managers to obtain cost effective quality products and on time delivery order.
•  To implement action to improve on key result areas to meet KPIs and to regularly monitors and reports Key Performance Indicators.
• To ensure proper organization and delegation of work among staff and maintain an efficient control, communication, and timely assistance to all staff for smooth running of daily activities.
•  To motivate employees and ensures that a friendly and pleasant working atmosphere.
• To deal with cases of misconduct or indiscipline and refer to HR Department for necessary action.  
• To assess employees’ performance and makes recommendation for rewarding, motivating and counselling employees.
• To perform any other related duties as may be requested by the Head of Department.

Qualifications, Experience & Skills Required:

• Degree holder in any relevant tertiary qualifications
• Experience at managerial level
• Sales and customer service skills
• Strong written and verbal communication skills
• Mathematical skills to help manage the inventory, pricing and estimates
• Problem-solving skills to deal with parts inventory issues
• Previous mechanic experience in Heavy Vehicle field will be a definite advantage
• Ability to work in a fast-paced and sometimes loud environment
• Leadership skills to keep the parts department running smoothly
• Product knowledge to ensure they identify parts correctly and recommend the needed parts