Operations Assistant

The role is to provide the administrative support to operations activities, which include production, transport, SHEQ and CES.

Production tasks includes

To update stock of raw materials and spare parts on a daily basis on the accounting/production software;
To process daily production
To transfer accordingly finished products to different locations on the accounting/production software;
To ensure that all documents and information from production and accounts departments are received in due time and query any missing and unusual record(s);
To query about any discrepancies concerning production reports figures with your Manager;
Do the coordination and follow-up to ensure that finished goods are delivered within agreed time frame;
Give feedback to Indoor Sales Representatives on status of filled private cylinders;
Follow up quotations from suppliers and delivery of material and spare parts;
To ensure that raw materials requested from Main Store be properly secured and counted on a monthly basis.
To implement and establish housekeeping standards within the Production department;
To take minutes during Production communication meetings;
Maintain the purchase order procedures.
Assist the Group Operations Manager & Production Superintendant to produce weekly and monthly report;
Print Cylinder Tags as per requests.
Batch Cards printing
Issue Job Cards and track progress
Track Bundles, PCCs and Dewars
Generate report on Cylinder Ageing

Transport:

- Second the Transport & Planning Office when on leave

- Monitor Maintenance Costs

Transport tasks includes

SHEQ:

- Assist in Administrative SHEQ Tasks

- Second for Duty for release of batches

- COC certificates

SHEQ tasks includes

Les Gaz Industriels Ltd