Officer 2, Corporate Administration

Job Summary:

A mid-level secretarial position responsible for delivering comprehensive secretarial services. This role 
handles low to medium-complexity processes, focusing on core operational activities and standard 
communications. The position requires independent execution of established procedures while 
maintaining quality standards, with work reviewed by Senior Officer.

Core Responsibilities:

• Handle low to medium-complexity corporate secretarial matters.
• Process and monitor transactions and documentation.
• Support compliance and regulatory requirements

Tasks:

Corporate Secretarial:

• Prepare (annual) board meetings documents - agenda, list of transactions, attendance list, 
  power of attorney.
• Prepare (annual) general meetings documents - agenda, convocation letter, attendance list, 
  power of attorney, declaration of external director. 
• Minutes writing based on recording - directors, shareholders/ members meetings.
• Minutes writing based on template - directors, shareholders/ members meetings. 
• Drafting of resolutions with no template (directors, shareholders/ members). 
• Drafting of resolutions based on template (directors, shareholders/ members). 
• Updating of structure chart. 
• Drafting of agreements (loan, capital/ share premium). 
• Statutory changes. 
• Identification of UBO and registration with chamber of commerce + Change in UBO. 
• Dividend distribution. 
• Liquidation. 
• Bank account opening. 
• Assistance with bank periodic file reviews. 
• Change in bank signatories. 
• Capital/ share premium contribution.
• Share/dividend distributions.

Compliance:

• Client file reviews.
• Review client due diligence (CDD) documents. 
• Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check 
  memo. 
• Transaction monitoring.
• PEP identification and preparation of PEP memo. 
• Conduct serviced entity risk rating (SERR) assessment/review. 
• Drafting of notes to Committees 
• Review CDD worksheet from junior staff, 

Administrative & Client Support:

• Process payment instructions. 
• Handle additional duties as required
 

Educational Background: • Degree holder and/or related Professional qualification.

Professional Experience: • Minimum 2 years of experience in Corporate Administration and Secretarial matters.