Office Assistant (Payroll/Store/Admin)
- Savanne
- Not disclosed
- Permanent
- Added 10/05/2024
- Closing 24/05/2024
- Human Resources
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We are looking for an Office Assistant who will assist in various administrative duties.
Main Duties
- Ensure proper calculation of hours worked, overtime performed. and leaves taken.
- Ensure accurate time and attendance records are maintained and updated.
- Collect, verify, and process time keepimg information for all employees.
- Ensure any discrepancy in payroll is investigated and resolved without delays.
- Ensure payroll is processed in a timely and accurate manner, prepare and submit payroll reports.
- Coordinate purchase of products and materials and maintain proper record of stock levels.
- Ensure all documents are properly filed in compliance with regulatory guidelines and internal policies.
- Receive, store and issue supplies and equipment and compile records of supply transactions.
- Ensure Purchase Requests are made in a timely manner and follow-up on Purchase Orders to ensure no delays in supplies.
- Any discrepancy in Purchase Orders and goods must be raised.
- Ensure all goods are properly labelled, well stored, while the store is always kept clean and tidy.
- Generate reports for Management and ensure proper filing of all documents.
Profile
- Team spirit and collaboration.
- Strong communication skills (both written and verbal.
- Ability to make sound and timely decisions and deliver innovative solutions.
- Excellent organisational skills to plan, proritise and meet deadlines.
- Dynamic, result-oriented, analytical skills, proactive and detail-oriented.
- Good IT skills.
Qualifications
- School Certificate (SC)/ Brevet, Higher School Certificate (HSC)/ Baccalaureate or any equivalent qualification.
- At least three (3) years' relevant work experience.