Office Administration & Executive Assistant

The Office Administration & Executive Assistant is responsible for ensuring smooth day-to-day office operations while providing high-level administrative and personal assistance to senior management.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure a well-organized work environment
• Oversee and manage the Messenger/Drivers team, including planning and coordination of daily cash collections and evening drop-offs.
•  Oversee repossession activities for leased vehicles.
• Manage office supplies, inventory, and vendor coordination
• Handle facility management, maintenance, and housekeeping coordination
• Implement and maintain office policies and procedures
• Coordinate internal and external meetings, schedules, and office events

Personal Assistant Duties

• Manage executive calendars, appointments, and travel arrangements
• Screen and prioritize calls, emails, and correspondence
• Prepare reports, presentations, documents, and meeting agendas
• Take meeting minutes and follow up on action items
• Handle confidential and sensitive information with discretion
• Act as a liaison between management and internal/external stakeholders

Administrative & Coordination Support

• Maintain files, records, and documentation (digital and physical)
• Assist in budgeting, expense tracking, and bill processing
• Coordinate with clients, partners, and vendors as required
• Support special projects and ad-hoc tasks assigned by management