Internal Control Assistant

Conduct risk and compliance assessments, review internal processes and policies, and recommend improvements. Ensure efficient operations, safeguard assets, prevent fraud and errors, and maintain accurate financial records and reporting.

Responsibilities and essential job functions include but are not limited to the following:

• Act as a “watchdog” for the company and ensure that all employees are working within the internal and legal framework.
• Assist in developing the internal control framework of the company and review existing controls in place and make any necessary revisions or additions.
• Assist the internal controller in implementing a sound internal control system, conducting risk assessment, and assessing the company's compliance in accordance with the internal control framework.
• Verify compliance with the key control framework by performing internal reviews, identifying opportunities for improvement.
• Prepare and analyse the reports on the execution of the controls and compliance with the Internal Control Framework. Results are shared, discussed, and followed up with the team.
• Collect data to identify the root cause of problems, identify trends, formulate solutions, and escalate potential issues, as necessary.
• Report risk management issues and internal control deficiencies identified to the Internal Controller and provide recommendations for improving the organisation's operations.
• Develop policies and procedures and ensure their implementation and monitor compliance.
• Initiate action plans or improvement projects in collaboration with the Group Internal Audit team.
• Assist in delivering presentations and training courses, including measurement, analysis, improvement, and control.
• Assist in developing and implementing Standard Operating Procedures (SOPs) to provide detailed instructions on how to carry out a task so that any team member can carry out the task correctly every time.
• Conduct test controls by inspecting documents/reports for evidence the control has been performed and observing the application of specific controls and walkthroughs, i.e., tracing a transaction from its point of origin to its inclusion in the financial statements, which involves several audit procedures: enquiry, observation, and inspection.
• Conduct regular inventory and cash counts in all stores, warehouses, and service centres and ensure the actual quantity in store matches that on the system.
• Identify any incomplete, obsolete, or damaged items and slow and non-moving materials and perform timely adjustments.
• Initiate and advise management on cost control/killing measures.
• Review the responses to internal and external audit management’s queries to ensure that recommendations are implemented and ensure that all action items are resolved.
• Provide support to the company's anti-fraud programmes.

 Profile & Qualifications (Ideally):

The job holder should ideally possess:

• Bachelor’s Degree in Business Management, Risk Management, Finance, Accounting or a related field.
• Certification in ACCA Level 1 & above.
• Understanding of the role and importance of internal controls within the organisation.
• Ability to adapt quickly to changing priorities, environment constraints, and project deadlines.
• Detail-orientated and able to work with and interpret figures and other financial information.
• Fully computer literate in the Microsoft package – Word, Excel, Outlook and PowerPoint.
• Graphical/charting expertise (such as Visio).
• Good communication (both written and verbal) and interpersonal skills.
• Strong organisational skills with the ability to manage multiple projects simultaneously.
• Humble, trustworthy, and reliable with a positive attitude.
• Ability to work under pressure in a fast-paced environment and meet tight deadlines.
• Team player, self-motivated, and well organised.
• Ability to work flexible hours and/or on shifts, on weekends and public holidays.

Experience

Candidates with more than 6 months of internship/working experience in an audit, compliance, or internal control-related function will be strongly considered.