IT Administrative Officer

Leal & Co Ltd is hiring an Administrative Officer for its IT department.

Leal & Co Ltd is hiring an Administrative Officer for its IT department.

MAIN FUNCTIONS

The IT Admin Officer will provide administrative support to the IT department, such as, but not limited to, performing general administrative tasks, including document preparation, filing, and managing correspondence, processing routine forms, preparing and following-up on purchase requests, calendar management, message correspondence, meeting logistics, phone screening, organising and coordinating travel arrangements for management, staff and/ or visitors, requisition and maintain adequate office supplies.

RESPONISIBILITIES

• Maintaining office records
• Attend meetings to take notes
• Coordinating communication between departments
• Scheduling appointments and meetings
• Organising and scheduling travel arrangements and logistics
• Preparing and distributing correspondence
• Manage bills and invoices
• Maintaining filing systems
• Managing office supplies
• Answering incoming phone calls
• Greeting visitors and clients
• Providing general admin support to the IT team as and when required
• Assisting in the procurement process for IT- vendors/ suppliers, quotes and PO’s
• To perform any other related administrative duties as and when requested
• by the head of department and wherever possible.

QUALIFICATIONS & EXPERIENCE

• Higher School Certificate
• Relevant certification in administrative duties or a Diploma in Business Administration would be an advantage
• 3-5 years of administrative experience

SKILLS & COMPETENCIES

• Communication skills: Successfully performing clerical duties involves communicating verbally and in writing, ensuring you adopt the correct tone and adhere to proper business etiquette
• Time management and organisation: Maintaining the smooth running of an office and effectively performing clerical duties requires excellent time management skills and organisation. Clerical work often involves handling numerous duties simultaneously, and organisation is the key to effective multitasking.
• Computer literacy: Many clerical duties involve using IT equipment. A good level of computer literacy is required to be able to perform your duties effectively. In particular, proficiency in Microsoft Office Suite.
• Interpersonal skills: Clerical work might involve interacting with a variety of people, from colleagues to customers or even senior management personnel. Well-developed interpersonal skills allow you to properly handle the different interactions you encounter when carrying out your duties.
• Discretion and confidentiality
• Administrative Skills: attention to detail, ability to multitask, and customer centric approach to handling queries and requests from any stakeholders
• Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner