Human Capital Officer

The Human Resource Officer is responsible for assisting in the effective administration of the Human Resources function and ensuring that HR policies, procedures, and practices are properly implemented within the Company.

Key Duties and Responsibilities

• Support the recruitment and selection process by preparing job advertisements, reviewing applications, scheduling interviews, and issuing employment-related documents.
• Draft and prepare HR correspondence, including employment contracts, confirmation letters, warning letters, promotion letters, and other official communications.
• Maintain accurate and up-to-date employee records in both physical and electronic formats, while ensuring confidentiality of information.
• Monitor attendance, absenteeism, lateness, and leave records of employees.
• Assist in compiling payroll-related information such as attendance records, overtime, deductions, and other relevant employee data.
• Ensure that HR practices comply with applicable labour legislation, Company rules, and internal procedures.
• Respond to employee queries on HR matters and provide appropriate assistance where required.
• Provide support in disciplinary and grievance procedures, including document preparation and follow-up actions.
• Coordinate onboarding and induction activities for newly recruited employees.
• Assist in the organisation and follow-up of staff training and development programmes.
• Prepare G1 & G3 applications, and monitoring of training on HRDC platform.
• Prepare HR reports, summaries, statistics, and other documentation as requested by Management.
• Communicate and liaise with employees, department heads, and external stakeholders on HR and administrative matters when necessary.
• Support the implementation and follow-up of the performance appraisal process.
• Ensure proper filing, safekeeping, and management of confidential HR documents.
• Contribute to the improvement of HR systems, procedures, and work practices.
• Carry out any other related duties as may be assigned by Management.

Qualifications and Experience

• Degree in Human Resource Management.
• 5 years similar work experience.
• Sound knowledge of HR principles, practices, and WRA.
• Good command of Microsoft Office applications.

Skills and Competencies

• Good verbal and written communication skills.
• Strong organisational and administrative capabilities.
• Ability to handle confidential and sensitive matters with discretion.
• High level of accuracy and attention to detail.
• Ability to work effectively under pressure and meet deadlines.
• Good analytical and problem-solving skills.
• Ability to work both independently and collaboratively within a team.