HR Trainee (YEP)

The HR Trainee will be actively involved in general HR activities including recruitment, training coordination, exit processes, data management, and employee engagement initiatives.

Role Purpose:

To support the Human Resources department in delivering efficient administrative and operational HR services. 

Key Responsibilities:

1. General Administration

• Attend to basic staff queries, requests, complaints, and correspondences (Level 1 support).
• Perform administrative tasks such as scanning, filing, and completion and dispatch of HR documents.

2. HR Analytics & Records Management

• Collect, consolidate, and capture HR-related data for reporting and record-keeping.
• Follow up & regular update on employee records (physical file, e-file, e-profile,..)

3. Recruitment & Onboarding

• Build and maintain a database of open applications.
• Screen resumes and assist in shortlisting candidates (especially for junior, branch, and trainee positions).
• Build and update employee personal and recruitment files.

4. Exit Management

• Facilitate the completion of exit checklists.
• Coordinate the return of company assets from exiting employees.

5. Training & Development

• Coordinate logistics for training sessions and workshops including venue booking, facilitator coordination, invitations, attendance tracking, refreshments, and training materials.
• Capture and record employee training hours.
• Assist in evaluating training effectiveness, success rates, and support the issuance of training certificates.

6. Welfare & Internal Communication

• Support communication efforts to ensure all staff are informed and engaged in HR-related activities.
• Promote staff participation in welfare and engagement initiatives.

Key Skills & Competencies:

• Strong organizational and administrative skills.
• Good communication and interpersonal skills.
• Attention to detail and ability to maintain confidentiality.
• Basic understanding of HR processes and functions.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint).
• Team-oriented with a proactive and learning mindset.

Qualifications:

• Degree or diploma in Human Resources Management, Business Administration, Psychology or a related field.
• Enrolled in or eligible for the Youth Employment Program (YEP).